Job Description

Job Purpose:
To ensure operational efficiency and effectively support the growing needs of the Spare Parts Procurement Department through timely purchasing, coordination, and supplier management.
Key Duties and Responsibilities:
Purchase Order Management: Prepare, process, and follow up on purchase orders to ensure timely procurement and delivery.
Coordination with QC Department: Collaborate closely with the Quality Control team to ensure inspection reports are completed and shared promptly.
Invoice and Vendor Management: Handle supplier invoices, maintain accurate records, and foster strong relationships with vendors.
Field Visits: Conduct supplier and market visits to verify parts, assess quality, and resolve on-site issues as required.
Preliminary Quality Checks: Assist with initial quality control assessments prior to formal QC inspections.
Market Research and Development: Regularly visit local markets to identify new suppliers, negotiate pricing, and monitor parts availability.
Interdepartmental Coordination: Work collaboratively with Finance, Stores, and Project departments to streamline workflows and remove operational bottlenecks.
Backup Support: Serve as a secondary support resource for the department during absences, emergencies, or high-demand periods.
Compliance and Documentation: Ensure all procurement activities comply with company policies, procedures, and relevant regulations, maintaining accurate documentation.
Skills and Competencies:
Strong interpersonal and communication skills
Good understanding of vehicle components and spare parts
Attention to detail and ability to manage multiple priorities
Strong organizational and problem-solving skills
Qualifications and Experience
Education: Bachelor's degree (preferably in Supply Chain, Business Administration, or a related field)
Experience: Minimum 1 year of experience in a vehicle-related or spare parts procurement role

Skills Required