Job Description

JOB PURPOSE:
The Site Manager will oversee all aspects of site preparation and readiness, including support installation, and assist with the logistics of shipments and rigging, ensuring efficient and on time execution.
This role requires a proactive approach to project management, effective collaboration with various stakeholders, and a commitment to delivering high-quality results.
INTERFACES:
External Interface:

• Utilities
• Client Project Manager
• Project Consultants
• Other stakeholders, as necessary

Internal Interface:

• Project Engineering & Management Team
• Commercial team
• Finance & Accounts team

Duties and Responsibilities:
Site Readiness & Preparation:

• Ensure the customer's physical site (hospital or clinic) meets all the infrastructure requirements: civil works, electrical supply, HVAC, radiation shielding, safety, ventilation, clean room, etc.
• Coordinate site inspections & feasibility surveys; perform on?site inspections to validate that construction / facilities are prepared according to Toshiba's Site Preparation Guide.

Coordination with External Parties:

• Work with hospital staff, architects, engineers, contractors, rigging and construction companies, local suppliers to ensure that all pieces (building, utilities, room design) match specifications.
• Liaise with local regulatory authorities (for safety, radiation protection, health codes) as needed. (Often implicit in ensuring compliance with standards).

Planning & Scheduling:

• Develop and maintain project schedules along with the Project Manger for the site readiness phase: Civil Works, Installation, logistics, commissioning.
• Coordinate timelines with internal departments: sales, logistics, installation, service, quality, etc., to align delivery & handover

Customer/Stakeholder Interface:

• Be the main point of contact for the customer for all site-related matters: clarifying requirements, communicating delays/issues, managing expectations.
• Ensure a smooth handover from construction to installation teams; ensure the high level of customer satisfaction through the installation & commissioning phases.

Quality Assurance & Compliance:

• Ensure that installations comply with TESG's quality standards, safety and regulatory requirements. Use site preparation guides/checklists.
• Inspect and verify that all components, delivered systems, and site conditions are proper before equipment delivery/installation.

Problem Anticipation, Risk & Issue Management:

• Identify risks (construction delays, infrastructure mismatches, utility issues, regulatory delays) early, propose mitigations.
• Solve unexpected challenges on site (e.g. deviations from specs, delays in construction) in coordination with all stakeholders.

Budgeting/Financial Oversight:

• Monitor costs related to site preparation (civil works, extra materials, subcontractors). Ensure that variations are documented and within agreed limits.
• Support financial forecasting related to project delivery and site readiness.

Handover and Commissioning Support:

• Once the site is ready, support the installation teams (mechanical, electrical, physicists, etc.) through commissioning, performance checks, acceptance tests.
• Ensure customer training or orientation for site maintenance or safety, where relevant.

Documentation & Reporting:

• Maintain site specific drawings, reports, readiness checklists. Document status of installations, deviations, sign-offs.
• Regular reporting of project progress, delays, cost overruns to Project Manager / internal senior management.

Other Activities:

• Support project with logistics, warehouse activities, and rigging.
• Obtaining documents and signatures when and where required.
• Travel for meetings and workshops when requested.
• Obtaining quotes for material and resources when required.

Skills Required