Job Description

About Jouzy Consulting Engineers

Jouzy Consulting Engineers (JCE) is an engineering consultancy firm established in Dubai in 1966. We deliver multidisciplinary design and supervision services across the UAE, supporting clients with high-quality engineering solutions, robust project controls, and strong compliance with local authority requirements.

Position Overview

The Document Controller is responsible for the timely and accurate management of all project documentation, correspondence, and records in line with client procedures, project requirements, and company standards. The role ensures effective document control processes across submissions, transmittals, approvals, distribution, and archiving, supporting project teams to maintain compliance, traceability, and on-time deliverables.

Responsibilities

Establish, implement, and maintain project document control procedures, including document numbering, version control, and filing structure. Register, log, and track all incoming/outgoing correspondence and technical documents (submittals, drawings, reports, MOM, RFIs, NOCs, etc.). Prepare and manage document transmittals and distribution lists; ensure correct routing to internal teams, client, and relevant stakeholders. Maintain up-to-date document registers, trackers, and dashboards; provide weekly status reports (submissions, approvals, overdue items). Coordinate with engineers and discipline leads to ensure documents are complete, accurate, properly formatted, and submitted on time. Manage document review cycles and ensure the latest revisions are available to the project team; prevent the use of superseded documents. Support QA/QC and ISO-aligned documentation practices; ensure records are audit-ready and retained per project and company requirements. Administer and support document management systems (e.g., Aconex, Asite, SharePoint, ProjectWise, or similar) as applicable. Maintain confidential personnel and commercial records where required; ensure data integrity and controlled access. Assist in preparing Minutes of Meetings, correspondence formatting, and maintaining action logs when required by the project team. Coordinate with site and office teams to collect, compile, and archive as-built documentation and final handover records. Liaise with client/contractor document control teams to resolve document issues, workflows, and compliance with project procedures.

Requirements

Diploma or Bachelor's degree in Engineering, Business Administration, or a related field. Minimum 3-7 years of experience as a Document Controller within the UAE, preferably in engineering consultancy or construction supervision projects. Strong knowledge of document control processes, correspondence handling, and revision/version management. Hands-on experience with document management systems (Aconex, Asite, SharePoint, ProjectWise, or similar). Proficient in MS Office (Excel, Word, Outlook) with strong reporting and tracker management skills. Excellent attention to detail, organization, and time management; ability to handle high volumes of documents in fast-paced projects. Strong communication skills in English (written and verbal); Arabic is a plus. Experience supporting authority-related submissions and project handover documentation is an advantage.

Why Jouzy Consulting Engineers

At JCE, you will work with experienced multidisciplinary teams on reputable projects across the UAE. We value professionalism, accountability, and collaboration, and we support our people with a stable working environment, clear processes, and opportunities to grow within a long-established consultancy.

Job Type: Temporary
Contract length: 1 month

Pay: Up to AED5,000.00 per month

Application Question(s):

what are your salary expectations? are you available to join immediately?
Experience:

* Document Control: 2 years (Required)