Job Description

Key Responsibilities:

1. Document Management

Maintain and control all fit-out project documents including architectural drawings, shop drawings, MEP layouts, material submittals, method statements, and specifications. Implement document control procedures to ensure proper logging, tracking, filing, and archiving of documents. Ensure strict version control so that only approved and latest revisions are issued to site teams. Receive, register, scan, and index incoming and outgoing documents (hard copy and electronic). Maintain document registers, transmittals, logs, and databases in line with project requirements.
2. Distribution & Coordination

Ensure timely distribution of drawings, submittals, RFIs, mock-up approvals, and technical documents to site engineers, subcontractors, and consultants. Coordinate with project managers, site engineers, consultants, suppliers, and subcontractors regarding document revisions, comments, and approvals. Follow up on outstanding submittals, approvals, and consultant responses to prevent site delays. Maintain continuous coordination with the site team to ensure correct documents are used during execution.
3. Quality & Compliance

Ensure all project documentation complies with ISO standards, company procedures, and client requirements. Verify documents for accuracy, completeness, proper formatting, and correct reference before issuance. Ensure obsolete or superseded documents are withdrawn from site circulation. Support internal and external audits by maintaining organized, traceable, and updated records.
4. Reporting & Tracking

Prepare and maintain daily, weekly, and monthly document control reports. Track submission schedules, approval timelines, and revision histories. Monitor document workflow status and report potential delays or risks to the Project Manager.
5. Administrative & Site Support

Assist in preparing reports, presentations, and meeting minutes as required by the project team. Support procurement, material approvals, and subcontract documentation processes. Manage and update digital document management systems such as Aconex, Procore, SharePoint, or similar platforms. Maintain proper filing of handover documents, O&M manuals, warranties, and as-built drawings
Job Type: Full-time

Application Question(s):

How many years do you have in UAE in same field?
Work Location: In person