Shared Service Coordinator Events
Doha, Qatar
Job Description
Key Accountabilities:
- Coordination
- Focal point for QM Events team.
- Coordinates with the central Marketing and PR departments for the planning and delivery of DADU events.
- Event planning
- Works with DADU Senior Management Team and internal stakeholders to develop and execute the Events Plan and calendar.
- Supports Senior Projects Specialist in events budget planning and budget utilization.
- Supports the planning and coordination work for the annual DADU Founding Family event, and other fundraising-related events.
- Responsible for planning event risk management, health and safety, and security.
- Book venues and schedule speakers
- Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
- Negotiate with vendors to achieve the most favorable terms
- Hire personnel
- Events Delivery
- Focal point for coordinating with external providers and partners during events.
- Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
- Oversee event happenings and act quickly to resolve problems
- Evaluate event\xe2\x80\x99s success and submit reports Focal point for health and safety, and security during events.
- When required, support the DADU Learning & Outreach team with delivery of programming and activities.
- Training
- Participate in all professional training and education set by DADU senior management; actively seek out additional training, conferences, etc., locally and internationally, that are directly relevant to work; actively review all other training opportunities offered.
- Bachelor\xe2\x80\x99s degree
- Degree in hospitality management, public relations or relevant field is preferred
- Bilingual (Arabic-English) with a wide range of written and verbal communication skills
- Ability to manage projects independently, and multiple projects simultaneously.
- Ability to remain calm and focused in high-pressure environments.
- Previous experience and knowledge of events planning and delivery
- A proven track record of organizing successful events
- Proficient in MS Office
- Excellent vendor management skills
- Knowledge of basic recruitment practices
- Outstanding communication and negotiation ability
- Well-organized with multi-tasking skills
- Able to handle stress and remain calm
- Problem-solving ability
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Job Detail
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Job IdJD1537811
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDoha, Qatar
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EducationNot mentioned