The Services Executive shall be responsible for timely completion of day-to-day service requests received from various Divisions/Departments across HBMSU.

Main roles & responsibilities

• Promote the building facilities (classrooms, meeting rooms, auditorium, etc.) for leasing.
• Supervise the food outlets, vending machines contracts and operations.
• Coordinate with the respective Divisions/Departments and assure meeting rooms, classrooms and computer labs bookings are made according to the required schedule to ensure it is equipped with all the requirements.
• Organize official ceremonies and events through providing logistics, catering, venue, and hospitality support.
• Provide logistical services and hospitality to all Divisions/Departments such as travel, hotel accommodation booking, venue, catering, flower requests during various HBMSU events.
• Follow up with Tele-Communication Service providers for any services requests and manage the relationship with the telecommunication providers such as DU and Etisalat with respect to the University infrastructure and other required services.
• Follow-up with the suppliers regarding invoices and review them before issuing payment action.

Required qualification & skills

• Minimum of 2 years in a similar role preferably in an academic environment
• Bachelor\'s Degree in business administration, Management, Marketing, or equivalent field from an accredited University

• Strong organizational and planning skills
• Effective communication abilities
• Customer-focused mindset
• Problem-solving and decision-making skills
• Ability to work independently and as part of a team
• Adaptability and flexibility in a fast-paced environment
• Knowledge of local and external regulations relevant to services management
• Database management skills

Hamdan Bin Mohammed Smart University