Job Description

Receiving, registering, circulation of all incoming correspondence such as faxes, letters,
transmittals, technical drawings, etc.

Preparing the various kinds of letters, on the superior's request, and submitting for signature. Participate in preparation of Contract Work Requests, categorization and issuing to
CONTRACTOR.

Establish and maintain document storage and archiving, establish criteria for logging, distribution,
tracking, securing, retrieving and storing documents.

Maintain filing system and record originals of project documents. Uploading all relevant data and documentation in the applicable software system. Maintaining files for all internal and external correspondences, minutes of meetings and other Liaises with contractors to provide the necessary assistance pertaining to permissions and licenses from regulatory authorities Responds to contractor and consultant inquires on all matters related to construction of electricity distribution network equipment Resolves any issues pertaining to contracts of contractors and liaise with Senior Engineer - Service coordination for the same Develops the necessary reports and documents as and when required and ensures timely submission to Senior Engineer - Service Coordination Works in cooperation with Quality Assurance and Continual Improvement section on securing and maintain the ISO / Risk Management / ISMS certification. Carries out and ensures the compliance of all activities within the Department are in-line with Kahramaa health and safety regulations Self Management Responsibilites: o Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year o Identifies the training and development requirements for self and agrees on them with the reporting manager to ensure that the required trainings are arranged and attended Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth project technical documents. Preparing Invoices and Variation Orders in coordination with responsible Senior Engineers. Performs any other administrative and technical duties pertaining to clerical issues as requested by
Superiors

Liaises with all relevant directorates, departments and sections to coordinate all the construction
operations and activities

Sends out R01 and receives R02 to different serving departments like ASHGHAL, MMUP,
Sewerage, Q-Tel, HMS, MMA etc. in line with established guidelines

Reviews daily and updates status of all applied RO1 (approved, to be returned to Kahramaa
planning, rejected by relevant authorities)

Generates newly approved RO2 permits record in the logbook every day and submits to the
respective focal points

Issues RO3 & RO4 to Kahramaa contractors Prepares weekly monitoring report on all issues related to RO's and attending the RO
coordination meetings with relevant authorities and agencies

Collaborates with planning engineers and engineers at the construction site to provide all the necessary technical support
Job Type: Full-time