Senior Project Manager 1637261
Dubai, United Arab Emirates
Job Description
Job Title: Senior Project Manager
Salary: 30 - 35,000 AED per month
Location: Dubai, United Arab Emirates
Start Date: Immediate
Position Overview
The role is responsible for mega project cycle from (0) Pitch lifecycle, (1) Project Conception/ Initiation (2) Project Definition/ Planning (3) Project Launch/ Execution (4) Project Performance & Control (5) Project Closure. Project management tasks can also include preparation of tender/ production briefs/ project package documentation, liaising with clients/ supply chain/ strategic partners and internal business/ support departments.
Duties and Key Responsibilities
1. Tender Response | Phase 1-2
Position Overview
The role is responsible for mega project cycle from (0) Pitch lifecycle, (1) Project Conception/ Initiation (2) Project Definition/ Planning (3) Project Launch/ Execution (4) Project Performance & Control (5) Project Closure. Project management tasks can also include preparation of tender/ production briefs/ project package documentation, liaising with clients/ supply chain/ strategic partners and internal business/ support departments.
Duties and Key Responsibilities
1. Tender Response | Phase 1-2
- Respond from brainstorming to creative & design development, strategy white paper, operational and production methodology to commercial budget parameters.
- Perform and provide necessary support to the team in regard to research and development, sourcing, deck formulation, technical compliances, submission and post-tender clarification responses.
- Key resource planning over responses and devising project response timelines with the project coordinator.
2. Project Management (Phase 3 - 6)
- Cost, Quality, Resources w/clear roles & responsibilities and Timeline Identification.
- Establishing performance and baseline measurement system.
- Development & assessment of (1) Scope statements (2) Master Project Timelines w/ milestones (3) Gantt Charts (4) Communication Plans (5) Risk Management Plans
- Plan and coordinate all meetings and workshops.
- Minute meetings recording progress, actions and decisions.
- Capture and distribute all relevant project information and content, design, and production output for client reporting.
- Oversee and control the project production cost plan
- Ensure clear and consistent communication across the project team ensuring clear and regular flow of project development information and design.
- Identify core workstream integration points towards project program and interdependencies.
- Act as a conduit for the client and their clients.
- Liaise with the core project workstream leads.
- Liaise with the appointed project stakeholders to ensure all planned content systems are fit for their purpose and the content team\xe2\x80\x99s output is coordinated with the program.
- Modify the master project timeline as needed with the Planning Manager.
- Plan and/ or coordinate travel requirements for the project production team, including hotels, flight and freight requirements with procurement.
- Reviews tender documents, extract main criteria, and monitor the entire tender process.
- Communicate with the clients, submitting all necessary packages to the Client.
- Monitoring the entire project leading period throughout the project lifecycle.
- Liaise with the project team and the subcontractors on all variations and costs.
- Liaise with the procurement departments on all technical procurement/ commercial & contract matters.
- Co-plans production operations, establishing priorities and sequences for site operation with production lead for program delivery per key milestones and payment instructions over AR & APs.
- Review workstream production and operating reports and resolve operational problems to ensure minimum costs and prevent operational delays.
- Compiles, stores, and retrieves all project data and production data.
- Establish process start and stop over pre-show and post-show reporting of the projects.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies :
1. Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
2. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
3. Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
4. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
5. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
6. Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others\' ideas and tries new things.
7. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
8. Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others\' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone\'s efforts to succeed; Recognizes accomplishments of other team members.
9. Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates\' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates\' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills.
10. Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
11. Cost Consciousness - Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources.
12. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethics; Upholds organizational values.
13. Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization\'s strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
14. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
15. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
16. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
17. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
18. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
19. Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
20. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
21. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
22. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Skills / Qualifications
To perform the job successfully, an individual should demonstrate the following competencies :
1. Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
2. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
3. Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
4. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
5. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
6. Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others\' ideas and tries new things.
7. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
8. Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others\' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone\'s efforts to succeed; Recognizes accomplishments of other team members.
9. Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates\' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates\' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills.
10. Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
11. Cost Consciousness - Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources.
12. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethics; Upholds organizational values.
13. Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization\'s strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
14. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
15. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
16. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
17. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
18. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
19. Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
20. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
21. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
22. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Skills / Qualifications
- Bachelor\xe2\x80\x99s degree in construction, project management or a related area of study.
- Minimum 5 years of experience in Project Management and Construction roles.
- Must have at least 5 years of small to large-scale project and event management.
- Event production experiences of 5 years and more will be a value-added plus for the role.
- PMI or PMP certification or similar from an accredited organization.
- Experience in managing delivery of customer-facing and internally-facing products or services.
- Competent in Microsoft Office \xe2\x80\x93 Word, Outlook, Excel, PowerPoint
- Possess high attention to detail, prime organizational skills, critical thinking, creative mindset and a self-motivated go-getter.
- Must have outstanding communication skills in written and spoken English and French.
- Team Cultured
- Must be a pro-team contributor.
- Mindful of an open communication culture within the team;
- Provide support even if tasks/ challenges do not fall under the job description remit.
- Positive and a can-do attitude is a MUST.
- MUST thrive towards department growth for personal career growth as a whole.
- May be assigned to tasks/ responsibilities beyond description as outlined.
Operating Environment
1. Both office and offsite remote work.
1. Both office and offsite remote work.
2. Overtime and weekend work will be expected based on work demands.
3. Dynamic and collaborative work environment.
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Job Detail
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Job IdJD1594791
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned