Overview / Responsibilities

Wood is looking for a Senior Mobilization Coordinator to join our team in Dubai :

• Responsible for the preparation and liaising of UAE & Iraq visa applications
• Managing and arranging pre-employment medical requirements for employees
• Coordinating with stakeholders toward flights in line with the rotation schedule.
• Coordinating and arranging Wood Group inductions for employees
• Managing flights, accommodation, and transportation for employee\xe2\x80\x99s mobilization
• Maintaining the mobilization tracker and ensuring data are up to date at the highest standard and in line with emergency response procedures.
• Manage all administrative processes including the issuing of joining instructions; maintain accurate records and filing.
• Ensure all employees have the appropriate visa, medical, attestation, induction, project specific requirements prior to mobilization.
• Acts as logistics focal point for nominated project in relation to the movement of personnel.
• Prepares and sends out Welcome / Mobilization e-mail. Ensure employees have the correct documentation.
• Monitoring of employee flight tickets, hotels, medicals, inductions and visas due to expire to ensure validity is kept at all times.
• Ensuring Audit requirements are met for employee folders.
• Handling all general mobilisation/logistics queries
• Manage priorities and react accordingly to changes in a timely manner and logistic requirement.
• Manage new starts process of personnel on project.
• Coordination of Security Personnel and all required site access
• Actively support and adhere to Wood HSE Policy
• Ensure processes and procedures are adhered to within the Logistic function.
• Maintain good team moral and relationships within the project/group

Skills / Qualifications

Skills / Experience

• Previous onshore brownfield experience
• Previous Middle East experience is preferred.
• Highly organised
• Team Player
• Excellent knowledge of MS Office - Word, Excel and Power Point and formatting skills
• Good communication skills
• Can meet timelines.
• Great attention to detail
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work.
• Highly motivated and self-reliant
• Attention to detail and problem-solving skills.
• Confident and assertive
• Open thinker and innovator
• Flexible and adaptable
• Accuracy and meticulous
• Flexible and efficient
• Excellent computer skills - Computer literate - MS Office I Visio
• Excellent written and verbal communication skills.
• Strong organizational and planning skills
• Strong commitment to safety
• Clear communicator with good interpersonal skills and willingness to share knowledge and support others.
• An active listener with the ability to focus on customer requirements.
• Fluent in both spoken and written English language.

Qualifications

• Degree qualification or relevant educational qualification

Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

John Wood Group