Job Description

Senior Executive Assistant / Estate Manager
Location: Dubai, UAE
Type: Full-time, Live-Out
Reporting To: Principal/Employer
Position Overview
A prominent private individual seeks a highly organized, proactive, and discreet Senior Executive Assistant / Estate Manager to oversee the seamless integration of both professional business operations and a sophisticated private residence. This is a dynamic, dual-role position for a seasoned professional who can effortlessly transition between managing a rental business portfolio and ensuring the impeccable management of a private household. The ideal candidate will be a strategic problem-solver, an effective leader, and a trusted confidant, capable of operating with the utmost integrity and confidentiality.
Key Responsibilities
1. Business & Office Management (Rental Business)

• Act as the primary point of contact and liaison for all matters related to the rental property portfolio.
• Manage tenant relations, including onboarding, communications, and issue resolution.
• Oversee property maintenance, coordinating with contractors, technicians, and property management companies.
• Prepare and manage rental agreements, invoices, and tracking of payments.
• Maintain accurate financial records for the business, including income and expenditure reports.
• Assist with budgeting, financial forecasting, and reporting for the rental business.

2. Private Residence & Estate Management

• Manage the day-to-day operations of a large private residence, ensuring it runs to the highest standards of efficiency and presentation.
• Lead, train, and schedule a domestic staff team (e.g., housekeepers, chefs, drivers, security).
• Oversee all household inventories, including supplies, luxury goods, and equipment.
• Coordinate and manage vendors, contractors, and service providers for maintenance, renovations, and projects.
• Manage household budgets, track expenses, and process invoices with a high degree of financial accuracy.

3. Executive & Personal Assistance

• Provide comprehensive executive support to the Principal, including complex calendar management, travel coordination, and correspondence.
• Organize and manage high-level private and family events, from intimate dinners to larger gatherings.
• Handle confidential documents and information with discretion.
• Act as a gatekeeper, managing communication and access to the Principal efficiently.
• Run errands and manage personal projects as required.

4. General Management & Oversight

• Implement and maintain efficient organizational systems for both the business and the household.
• Proactively identify and solve problems before they escalate.
• Ensure all operations comply with local regulations and standards.
• Manage multiple projects simultaneously, from conception to completion, ensuring they are delivered on time and within budget.

Qualifications & Skills
Essential:

• Proven experience (minimum 5-7 years) in a similar dual-role capacity, such as Executive Assistant, Estate Manager, House Manager, or Office Manager for a UHNWI or family office.
• Strong financial acumen with demonstrated experience in budgeting, expense tracking, and financial reporting.
• Exceptional leadership and team management skills, with the ability to motivate and direct staff.
• Outstanding organizational, multitasking, and time-management skills, with a keen eye for detail.
• Superior problem-solving abilities and a proactive, "can-do" attitude.
• Impeccable discretion, integrity, and a proven track record of handling confidential matters.
• Excellent verbal and written communication and interpersonal skills.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Professional fluency in English.

Desirable:

• Previous experience working in the UAE or the GCC region.
• Knowledge of the local real estate rental market and regulations in Dubai.
• Fluency in Arabic or other languages.
• A valid UAE driver's license.

Personal Attributes

• Resilient and adaptable, with the ability to thrive in a fast-paced, demanding environment.
• Service-oriented with a strong sense of ownership and pride in their work.
• Polished, professional, and poised under pressure.
• Trustworthy and loyal, with a commitment to maintaining the highest level of confidentiality.

Application Instructions
To apply, please submit your updated CV and a detailed cover letter outlining your relevant experience and suitability for this unique dual-role position.

Skills Required