Job Description

ADNOC is one of the world's leading energy producers, and a primary catalyst for the growth and diversification of the United Arab Emirates. Our diverse family of more than 50,000 employees is made up of over 100 different nationalities. People from different backgrounds, with unique perspectives and wide-ranging skillsets, who share a collective responsibility: to enable and accelerate progress, both here in the UAE and across the globe. Here at ADNOC, we go beyond business as usual. We do things differently, challenge convention, and embrace new ways of thinking. This is what defines and differentiates us. By working together every day, we're bringing energy to life.

JOB PURPOSE:

Advise and assist Team Leader, Maintenance Performance & Improvement/Manager Planning, Scheduling & Turnaround and closely liaise with Contract department on all aspects to the commercial, financial and contractual implications relating to the successful completion of Turnaround.

Advise and assist Maintenance Division Managers and Team Leaders in Budget Preparation for OPEX and New Schemes (CAPEX), define, validate, monitor and control the budget as per the approved value. If needed to revise as per the business needs advise on budget revision or advise for reallocation where possible.

KEY ACCOUNTABILITIES:

Job Specific Accountabilities

• To compile 5 year business plan of Maintenance by coordinating with various stake holders and periodically update all Capital Items, Major and Extraordinary Maintenance Items and provide reports to the management on regular basis.
• Assist Maintenance Team in budget preparation for both OPEX and CAPEX and monitor annual expenditure budgets and provide assistance in budget control, utilization and reallocation. Provide cost control and planning advice to maintenance team as and when required. Generate periodic reports for maintenance team on budget performance
• Assist in the development of standard procedures for use with the computerized planning and scheduling packages used in the planning and scheduling of major maintenance and overhaul projects. Develop management reports in connection with major maintenance and overhaul projects as required.
• Participate in requirements gathering, solution design, testing, validation of the solution deployed in the system as per the business and corporate requirements. It involves liaising with ADNOC Group IT, ADNOC Operations Excellence teams.
• Liaise with budget and cost control team as when required. Resolve budget related issues in coordination with budget and cost control team.
• Produce cost trends and analysis reports for management to identify variances and plan for better control. Perform project costing related reporting to the team and management's review on a monthly basis to ensure that expenditures are kept within the project budget.
• Review bids and provide necessary support to Contract department in monitoring and controlling the Turnaround contract.
• Monitor the performance of service providers on a regular basis.
• Prepare initial Turnaround Budget, amending same on receipt of more definitive information.
• Assist Planning Engineers in the preparation of budget proposal and monitoring and reporting the expenditure and budgets.
• Participate, as necessary, in developing the contracts and preparation of draft documents and Contract administration.
• Responsible to control and monitor project total expenditure including verifying and checking of invoices and claims from suppliers, vendors and subcontractors to ensure that all project expenditures are captured and properly recorded.
• Provide planning and cost control support for all projects which includes variation reporting, monitoring of milestone progress to the preparation of billing processes, etc.
• Perform technical and commercial review of tenders (subcontractor's quotations) for the preparation of service agreements.
• Ensure effective project implementation and utilize productive reports from the creation of WBS with the use of project management system to monitor the status of all purchases, invoicing and delivery up to the closure of the project.
• Monitor the contractor's progress and performance to ensure deliverables and services conform to the contract requirements.
• Verify the payments and ensure that it is consistent with contract terms.
• Exercise state remedies, as appropriate, where a contractor's performance is deficient and resolving disputes in a timely manner.
• Document significant events and maintain appropriate records. Undertake cost analysis and commercial evaluation as required.
• Maintain schedules of mobilization of both labour and equipment for turnaround, compare planned with actual, report on status and anomalies. Follow up and prepare planned cost and man-hours during execution phase, compare with actual, report results on a daily basis, notify trends and over-runs.
• Monitor contractor activity on a specified frequency to identify problem areas.
• Prepare interim and final valuation and payment for the contractor service as agreed & approved as per Contract terms. Prepare valuation certificate and necessary approval letters for various approving authorities as per FAL.
• Administer the Contract and regularly liaise with Contract department and cost Service department for clarifications in order to bring clarity while executing the Contract and monitor issue of the contract, service orders and amendments.
• Responsible for update of all Time Data in CATS module of SAP for manpower, plant & equipment and other contractual services provided by Turnaround Contractor.
• Prepare planned cost and man-hour during execution phase compare with actual and report on daily basis during turnaround execution period.
• Prepare final Comprehensive Cost report with all details of expenditure for Turnaround Managers report.
• Prepare commercial and contractual documentation required for the internal audit team including queries on contract philosophy and commercial matters pertaining to TA contract and service orders.
• Demonstrate appropriate levels of knowledge and responsibility regarding Technical and Operational Integrity processes of AIRMS.

Others:

• Safeguard own Health and Safety, as well as that of the fellow employees, by paying attention to safe work practices, maintaining a safe work environment and complying with applicable HSE requirements.
• Take action to INTERVENE and STOP any un-safe activity or non-compliance with HSE requirements, if witnessed, and report the incident - regardless of your position or that of the transgressor

Generic Accountabilities

Supervision

• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.

Budgets

• Provide input for preparation of the Section / Department / Division budgets and assist in the implementation of the approved Budget and work plans to deliver Section / Department / Division objectives.
• Investigate and highlight any significant variances to support effective performance and cost control

Policies, Systems, Processes & Procedures

• Implement approved Section / Department / Division policies, processes, systems, Quality standards and procedures in order to support execution of the Section's / Department work programs in line with Company and International standards.

Performance Management

• Contribute to the achievement of the approved Performance Objectives for the Section / Department / Division in line with the Company Performance framework.

Innovation and Continuous Improvement

• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the function.

Health, Safety, Environment (HSE) and Sustainability

• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.

Reports

• Provide inputs to prepare Section MIS and progress reports for Company Management.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal

• Has regular contact with ADNOC LNG Contract Department
• Has regular contact with Contractor's Cost and Contract Administrator and Core Team Leader and other Management and Core Team staff
• Has regular working relations with Cost services, Insurance Department, Legal Department and Internal Audit department
• Interacts, coordinates on a regular basis with ADNOC LNG IT team, ADNOC HQ IT team, ADNOC Operations Excellence team.

External

• Has frequent contact with Turnaround Contractor and Sub-Contractors, manpower call-of contract agencies, OEM agencies and suppliers

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

Bachelor Degree in Mechanical/Chemical Engineering or equivalent.

Minimum Experience & Knowledge & Skills

• 8 years of experience in Engineering and Maintenance project cost estimating, cost monitoring and cost controlling in the LNG, Oil Refining or Petrochemical Industry in a similar role
• Good Interpersonal and influencing ability
• Good knowledge of spoken and written English
• Knowledge of SAP, Primavera P6 and Excel spreadsheet applications.
• Knowledge of Mechanical condition monitoring will be added advantage
• Good attention to details and analytical Skills
• Good problem solving and decision making skills
• Technical Report Writing
• Excellent team working skills

Professional Certifications

• Any relevant certificate would be an advantage but not mandatory

TECHNICAL COMPETENCIES:

As per the approved dictionary being developed.

behavioural CompetenciEs:

• Think Strategically: Fully understands strategy (level 1)
• Drive Excellence: Improves performance (level 2)
• Champion Innovation: Tries new ways (level 1 )
• Exhibit Commercial Acumen: Understands market dynamics (level 2)
• Plan & Execute work: Plans own work to align to functional priorities and others work plan (level 2)
• Foster Collaboration: Takes initiative to offer help (level 2)
• Meet Customer needs: Communicates (level 1)
• Building Credibility & Commitment: Is open and honest (level 1)
• Lead Change with agility Acts flexibly in the moment (level 2)
• Communicate with Impact: Adapts style to suit audiences (level 2)

WorK Condition:

Physical Effort

Work Environment

• Minimal. 80% of working time is spent using computer terminal

• Normal A/C environment

Group Company: ADNOC LNG