Senior Administrative Assistant
UAE, United Arab Emirates
Job Description
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BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
General Description:
The Senior Administrative Assistant will be responsible for providing support to the MENA functional team of BeiGene. Key focus on purchasing processes, contracting, vendor management, event support, team support, support in development of materials and local internal local /(external) communication assistance. Office management including office supplies, stationeries and
required bills.
Education Required:
Education Required:
Relevant degree or professional training in business administration, advanced computer skills required.
5+ years of experience providing administrative support.
5+ years of experience providing administrative support.
Essential Functions of the job:
General Administration
- Provide general administrative/project support to the BeiGene MENA team.
- Conduct clerical duties, including filing, answering phone calls, responding to emails,
and preparing documents. - Organize mail, couriers.
- Support in organization of internal meetings and such with HCPs and partners, including
catering. - Support in management relationships with vendors, service providers, Vendor on-boarding, contract management and raising PO\xe2\x80\x99s.
- Assistant support in cooperation with 3rd parties.
- Assist with travel arrangements for the leadership as back up.
- Support in management of local opex: raising PO and tracking of opex.
- Assist in on-boarding plan for new hires.
- Attend and prepare for the meetings and take meeting minutes.
- Manage office expenses and supplies.
Business Support:
- Support in external live and digital events (congresses, workshops etc) in cooperation with local team and /or agencies.
- Assistant support in cooperation with HCPs.
- Support in preparation of materials according to needs of the concerned team.
- Support in internal material approval and documentation process.
- Support in congress/conference planning and administration.
- Be familiar with BeiGene systems (SAP/ARIBA/etc) and approval flows.
Communication:
Supporting in communication projects and production of communication campaigns
Compliance:
- Support in structuring and managing processes and regulations ie Support for compliance
activities as local declaration/authorization, participation to legal review of agreements with
healthcare professionals, hospitals, organizations, etc., participation to Personal data
protection implementation. - Be familiar with the local pharma/compliance/health authorities\xe2\x80\x99 codes as required.
Experience:
- Existing experience in administrative role within other biotech/pharmaceutical companies.
- Awareness of pharmaceutical industry codes, policies, and local regulations.
- Regional experience is required i.e., has a solid experience in GCC countries.
- Excellent command of Microsoft applications.
Capabilities and Competencies:
- Good verbal and written communication skills.
- Possess strong analytical, interpersonal skills and self-awareness.
- Ability to effectively collaborate in a dynamic local and global environment.
- Strong time management and organizational skills.
Computer Skills: Very Good
Other Qualifications: High level of English communication (written and verbal)
Travel: When applicable
BeiGene Global Competencies
When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
- Fosters Teamwork
- Provides and Solicits Honest and Actionable Feedback
- Self-Awareness
- Acts Inclusively
- Demonstrates Initiative
- Entrepreneurial Mindset
- Continuous Learning
- Embraces Change
- Results-Oriented
- Analytical Thinking/Data Analysis
- Financial Excellence
- Communicates with Clarity
We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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Job Detail
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Job IdJD1668695
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationUAE, United Arab Emirates
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EducationNot mentioned