Job Description

Are you an experienced administrative and finance professional looking to take the next step in your career? We are seeking a Senior Admin & Finance Officer to support our executive leadership and ensure seamless office and financial operations at our Dubai headquarters.


This role offers a unique opportunity to work closely with the CEO and Managing Director, contributing to the efficiency and financial accuracy of a growing organization. You'll be trusted with high-responsibility tasks across both administration and finance, playing a key part in our operational success.


We offer a collaborative work environment, a strong focus on professionalism, and the chance to make a visible impact across departments. If you're detail-oriented, proactive, and capable of managing multiple tasks with accuracy and confidentiality, this role is for you.


Administrative Duties

Manage daily office administration and maintain confidential records. Prepare offer letters for new hires and support onboarding documentation. Liaise with the PRO for employment visas, cancellations, and renewals. Track rental agreements and office lease renewals. Monitor office purchases and inventory, ensuring cost efficiency. Maintain asset register (tangible & intangible assets). Prepare and circulate meeting minutes when required.

Finance & Accounting

Record financial transactions and manage entries in QuickBooks. Oversee accounts receivable and payable. Perform final checks on monthly payroll and tax invoices. Monitor cash flow, company expenses, and adherence to the annual budget. Generate monthly financial reports: P&L, unpaid invoices, budget status, cost center breakdowns. Assist auditors and respond to financial queries from management. Ensure timely VAT filings and compliance with tax regulations.

Requirements:

Minimum 6 years of experience in a similar role Diploma or Bachelor's Degree in Business Management, Accounting, or Commerce Proficiency in QuickBooks is a strong advantage Strong communication and organizational skills * Must be based in or willing to relocate to Dubai