Job Description

Senior Admin Executive
Location: Ras Al Khaimah Free Zone, UAE
Employment Type: Full-Time
Working Days: 6 days a week
Job Summary
We are seeking a highly experienced and dynamic Senior Admin Executive to join our team immediately. The ideal candidate will be a proactive and seasoned professional with a proven track record in managing comprehensive administrative operations and providing high-level project coordination support in the UAE. This role requires exceptional organizational skills, sharp attention to detail, and the ability to function effectively in a fast-paced environment.
Key Responsibilities
Administrative Management:

• Manage and oversee all daily administrative operations to ensure efficiency and compliance with company policies.
• Act as the primary point of contact for executive-level administrative support.
• Coordinate and manage schedules, appointments, and travel arrangements for senior management.
• Organize and maintain filing systems, both electronic and physical, ensuring strict document control.

Reporting & Documentation:

• Develop, prepare, and present high-quality MIS (Management Information System) reports to aid in strategic decision-making.
• Design and create impactful PowerPoint presentations for meetings, client pitches, and internal reviews.
• Handle the preparation, drafting, and editing of correspondence, communications, and other documents.
• Ensure all documentation is accurate, up-to-date, and properly archived.

Project Coordination & Follow-up:

• Provide crucial administrative support for various projects, ensuring they stay on track and within scope.
• Proactively track project milestones, deadlines, and deliverables.
• Facilitate communication between project teams, management, and external stakeholders.
• Conduct systematic follow-ups on action items and pending tasks to ensure timely completion.

Leadership & Communication:

• Demonstrate strong leadership by guiding junior administrative staff and fostering a collaborative work environment.
• Communicate effectively with all levels of the organization, from staff to senior executives.
• Liaise with internal departments and external partners in a professional manner.

Mandatory Requirements & Qualifications

• Experience: A minimum of 5 years of proven, senior-level administrative experience, specifically within the UAE.
• Technical Expertise: Mastery in:
• MIS Reporting and Data Analysis
• Advanced PowerPoint Presentation Design
• Document Control and Management Systems
• Project Coordination methodologies
• Visa Status: Only candidates currently in the UAE with a Visit Visa or Cancelled Residence Visa will be considered for this position.
• Availability: Must be an immediate joiner.
• Skills:
• Exceptional written and verbal communication skills in English (Arabic is an advantage).
• Superior organizational and time-management skills.
• Strong problem-solving abilities and a proactive approach.
• High level of professionalism and discretion.

Preference Will Be Given To Candidates With:

• A valid UAE Driving License.
• Prior experience working within a Free Zone environment in the UAE.
• Proficiency in Arabic.

Skills Required