Job Description

Senior Admin Executive
Location: Ras Al Khaimah Free Zone, UAE
Employment Type: Full-Time
Working Days: 6 days a week
Job Summary
We are seeking a highly experienced and dynamic Senior Admin Executive to join our team immediately. The ideal candidate will be a proactive and seasoned professional with a proven track record in managing comprehensive administrative operations and providing high-level project coordination support in the UAE. This role requires exceptional organizational skills, sharp attention to detail, and the ability to function effectively in a senior, decision-making capacity.
Key Responsibilities
1. Administrative Management:

• Oversee and streamline all daily administrative operations to ensure efficiency and compliance with company policies.
• Act as the primary point of contact for executive-level administrative support.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior management.
• Prepare, draft, and proofread high-quality correspondence, reports, and presentations.

2. Documentation & Reporting (MIS):

• Develop, implement, and maintain a robust document control system for all critical business documents.
• Generate and analyze Management Information System (MIS) reports to support strategic decision-making.
• Create sophisticated and impactful PowerPoint presentations for management reviews, client meetings, and stakeholder updates.
• Ensure all documentation is accurate, up-to-date, and properly archived.

3. Project Coordination & Follow-ups:

• Provide crucial administrative support for various projects, ensuring they remain on schedule and within scope.
• Coordinate with different departments to track project milestones, deliverables, and deadlines.
• Conduct rigorous follow-ups on action items, tasks, and pending requests to ensure timely closure.
• Prepare and distribute project status reports and meeting minutes.

4. Leadership & Communication:

• Demonstrate strong leadership by guiding junior administrative staff and fostering a collaborative work environment.
• Serve as a key liaison between senior management, staff, and external partners.
• Communicate effectively and professionally with all levels of the organization.

Essential Qualifications & Experience

• Experience: A minimum of 5 years of proven, senior-level administrative experience, specifically within the UAE.
• Technical Expertise: Mastery in:
• MIS Reporting and data analysis.
• Creating advanced PowerPoint presentations.
• Document control and management systems.
• Project coordination and follow-up procedures.
• Visa Status: Only candidates currently in the UAE with a Visit Visa or Cancelled Residence Visa will be considered for this position.
• Availability: Must be an immediate joiner.

Preferred Qualifications

• A valid UAE Driving License is highly preferred.
• Prior experience working within a Free Zone environment in the UAE.
• Exceptional command of written and spoken English.

Personal Attributes

• Highly Organized: Ability to manage multiple priorities in a fast-paced environment.
• Proactive & Resourceful: A self-starter who anticipates needs and takes initiative.
• Strong Communicator: Excellent interpersonal and negotiation skills.
• Discreet & Professional: Ability to handle confidential information with integrity.

Skills Required