Job Description

Job Summary

The Accounts Payable (AP) Senior Associate is responsible for overseeing the end-to-end accounts payable process, ensuring timely and accurate processing of vendor invoices, employee reimbursements, and payments. The role includes reconciling accounts, managing vendor relationships, ensuring compliance with company policies, and assisting in month-end and year-end closing activities.

Key ResponsibilitiesInvoice & Payment Processing

Review, verify, and process invoices, expense reports, and payment requests in accordance with company policies and procedures. Ensure proper coding of expenses and cost allocations to the correct departments, projects, or cost centers. Process payments via check, ACH, or wire transfer within agreed payment terms. Monitor AP aging and ensure timely settlement of liabilities.

Vendor Management

Maintain accurate and up-to-date vendor records in the ERP system. Reconcile vendor statements and resolve discrepancies or payment issues. Serve as the primary point of contact for vendor inquiries and coordinate issue resolution.

Reconciliation & Reporting

Prepare and review monthly AP reconciliations and aging reports. Assist with accruals, journal entries, and supporting documentation for month-end close. Support internal and external audits by providing required documentation and explanations.

Process Improvement & Compliance

Ensure compliance with internal controls, accounting standards, and company policies. Identify and recommend process improvements to enhance efficiency and accuracy. Support implementation of automation tools or system enhancements for AP functions.

QualificationsEducation & Experience

Bachelor's degree in Accounting, Finance, or related field. 3-5 years of experience in Accounts Payable or general accounting, preferably in a shared service or corporate environment. Experience with ERP systems (e.g., SAP, Oracle, NetSuite, Workday) and Excel proficiency required.

Skills & Competencies

Strong understanding of accounting principles (GAAP / IFRS). Excellent attention to detail and organizational skills. Strong analytical, reconciliation, and problem-solving abilities. Ability to handle high volume of transactions with accuracy and efficiency. Excellent communication and interpersonal skills. Team-oriented, proactive, and capable of meeting deadlines under pressure.
Job Types: Full-time, Contract