Secretary/personal Assistant

Dubai, United Arab Emirates

Asad Abbas & Co. (Chartered Accountants)

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Job Description

Job Title: Secretary/Personal Assistant Personal Assistant/Secretary primary role is to provide administrative support to the executive and staff of the organization. Key Responsibilities: A Personal Assistant /Secretary works closely with the executive or a staff with a busy and demanding schedule. The responsibilities include:

Calendar Management: Scheduling appointments, meetings, and events for the executive, and ensuring he is aware of their daily and weekly schedules.
Email and Communication: Managing the executive\xe2\x80\x99s email inbox, responding to, or redirecting emails as necessary, and handling other forms of communication.
Travel Arrangements: Booking flights of the executive and staffs, accommodations, transportation, visa, and creating itineraries for business and personal trips.
Task Management: Keeping track of tasks and to-do lists for the executive, often using task management tools.
Document Preparation: Drafting, editing, and proofreading documents, reports, and presentations.
Data Management: Organizing and maintaining files, documents, and records, often in digital or physical form.
Meeting Support: Attending meetings with the executive, taking notes, and assisting with follow-ups and action items.
Personal Errands: Occasionally handling personal tasks such as groceries, reservations, and managing personal appointments.
Gatekeeping: Managing access to the person they assist, screening calls, and visitors.
Problem-Solving: Handling day-to-day issues and challenges that the any of the staff or manager may face, finding solutions or coordinating with relevant parties.
Correspondence: Handling incoming and outgoing mail and email communications.
Administrative Tasks: Managing office supplies, answering phone calls, and maintaining office equipment.
Proposals: Preparing proposals and share it to potential clients.