Job Description

Key Responsibilities:

1) Executive Support:

- Manage the MD's calendar, appointments, meetings, and travel arrangements.

- Coordinate and prepare materials for meetings, presentations, and reports.

- Act as the point of contact between the MD and internal/external stakeholders.

- Organize and maintain the MD's filing system (physical and digital).

2)Communication:

- Draft, translate, and review correspondence in Arabic and English.

- Screen incoming calls, emails, and requests, handling them when appropriate.

- Prepare accurate minutes of meetings and distribute them accordingly.

3) Office Management:

- Ensure the MD's office environment is professional, efficient, and well-organized.

- Maintain confidentiality of all information pertaining to the MD's office.

- Handle administrative tasks such as expense reports, visa applications, and document

filing.

4) Liaison & Coordination:

- Coordinate with other departments and external parties as directed by the MD.

- Support in managing official events, client visits, and VIP meetings.

5)

Education & Experience:

- Bachelor's Degree in Business Administration, Secretarial Studies, or a related field.

- Minimum 3-5 years of experience in an executive assistant/secretarial role, preferably

supporting senior leadership.

- Prior experience working in multinational or corporate settings is an advantage.

- Arabic speaking male is preferred

6) Language Skills:

- Fluent in Arabic (native or near-native proficiency)

- Fluent in English (written and spoken)

7) Technical Skills:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

- Familiar with modern office technology and communication tools.

8) Soft Skills:

- Excellent organizational and time-management skills.

- Strong communication and interpersonal skills.

- High level of discretion, professionalism, and integrity.

- Proactive, detail-oriented, and solution-focused.

9) Work Environment:

- Office-based role with standard working hours, occasional overtime may be required.

- High-pressure and fast-paced executive environment.

Job Type: Full-time