Job Description

Job Summary

. To maintain executive diary for their in-house meetings, external meetings & travel schedules

. Boarding lodging arrangements including visa processing, ticketing and proper travel plans

. To follow proper protocol for the visitors, clients, vendors and the directors

. To support and assist Directors for secretarial, administrative tasks and business correspondence

. Correspondence with in the ministries, vendors and clients

. Draft letters, memos, reports, minutes of meetings, meeting agendas and presentations

. Maintain high level of confidentiality on sensitive matters and of confidential documents

. To process all expense claims, receipt vouchers and deposit slips (if required)

. Proper documentation and filing of all correspondence in e-filing and hard copies

. Organizing and arranging Directors all kind of events

. Meeting and greeting visitors in all levels of seniority

. Organizing Dairies and Making appointments.

Requirements

Qualifications:

. A minimum of one year of experience in responsible clerical support work which demonstrates ability to perform the work of the position under general supervision.

. Work involved requires a high level of commitment to the policies and program goals of the division.

. Must possess demonstrated office work knowledge and experience in order to accomplish responsible clerical duties.

. Must have knowledge of grammar, spelling, punctuation, and ability to type, operate a CRT (computer terminal) or Personal Computer to adapt to various software applications.

. Must demonstrate effective oral and written communication.

Skills:

. Travel Arrangement, online booking, Hotel booking, and Visas.

Education/Experience

. Bachelor degree required

. 3+ years relevant experience in executive administrative support

. Previous experience working in a corporate communication or marketing department.

. Banking experience preferred

. Focused on gaining a full understanding of needs, providing quality solutions and follow-up as needed.

. Able to work effectively in a team environment to balance workflow.

. Proficient in Microsoft Office Suite, including Word, Excel and PowerPoint, and other software, such as Diligent, used to facilitate Executive Office activities.

. Strong organizational abilities and flexibility to handle multiple tasks