Job Description

Nursery is looking for a female secretary admin to join our team immediately. Job responsibilities: - Filing systems and database management

• set up and maintain filing systems for students and staff - paper and electronic
• create, maintain and enter information into databases
• locate and attach appropriate files to incoming correspondence requiring a response
• locate and provide data as requested

Student and staff attendance

• track student and staff attendance
• verify parents' and doctors' notes and investigate any discrepancies in attendance information
• notify parents of student absences
• process and track staff leave requests
• coordinate substitute personnel for absent staff members
• keep accurate staff and student attendance records and submit reports as required

School processes and procedures

• manage school processes and procedures to ensure compliance with school and District regulations
• enrol and withdraw students from school in accordance with school and district procedures
• meet with new students and parents to complete registration and orientation process
• provide school-specific administrative support processes such as student services, locker assignments, activity forms
• maintain disciplinary tracking systems and files in accordance with regulations
• coordinate and monitor safety procedures for the purpose of ensuring safety of students and staff

Schedules and calendars

• schedule and confirm appointments for staff members
• maintain appointment and event calendars
• coordinate meetings and events

Financial duties

• prepare and submit bills for payment
• process purchase orders and verify invoices
• prepare and process accounts payable
• track expenditure for budget purposes
• receipt and deposit all monies collected from staff
• manage payroll functions including maintaining timekeeping records and processing and submitting payroll

Reports

• gather and collate information to prepare data-related reports
• provide staff and stakeholders with accurate information regarding school operations
• produce reports in compliance with legal and administrative requirements

Communications

• operate electronic mail systems and coordinate the flow of information internally and externally
• prepare and distribute appropriate communications including newsletters, emails and announcements
• prepare a variety of documents including correspondence, agendas, event programs, reports, schedules and calendars
• compose, type and distribute minutes of meetings

Front desk duties

• serve as a central information point to the public, students and staff regarding school-related matters and procedures
• answer incoming calls, provide information, direct calls where necessary and take messages
• greet visitors, handle inquiries and direct visitors to the appropriate destination
• read, sort and distribute incoming school mail

Equipment and inventory

• operate office equipment including fax machines, copiers, scanners, printers

• maintain office equipment in good working condition
• track inventory and order supplies

Education and Experience

• relevant training or qualification
• working knowledge of relevant software applications including database management
• knowledge of current office operations and procedures
• working knowledge of standard office equipment

• proficient in spelling, punctuation, grammar and other English language skills
• proven experience of producing communications and documents
• knowledge of school policies and procedures

Competencies and Skills

• organizational and planning skills including the ability to maintain an effective balance between multiple and competing priorities
• problem-solving skills
• able to exercise sound judgment in making decisions
• attention to detail and accuracy

• confidentiality, integrity and adherence to ethical standards
• team member
• diversity oriented - able to work effectively with people regardless of age, gender, race, ethnicity or religion

Please contact us via Whats App : +971507165458 Job Type: Full-time Salary: AED2,000.00 - AED2,100.00 per month Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)