Secretary

Dubai, United Arab Emirates

Apply Now

Maintains agenda and assist in planning appointments, board meetings, conferences etc.
Organizing and scheduling appointments and meetings for executives.
Handling incoming calls and correspondence, and redirecting them when appropriate.
Maintaining office supplies and equipment, and coordinating repairs and maintenance.
Managing and updating filing systems, both physical and digital.
Preparing reports, presentations, and other documents as requested.
Assisting with travel arrangements and expense reports.
Managing calendars and coordinating schedules for executives.
Taking minutes during meetings and distributing them to attendees.
Screening and prioritizing incoming emails, mail, and other communications.
Providing administrative support to ensure efficient operation of the office.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Handle confidential documents ensuring they remain secure
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned