:

Our client is a well-established pharmaceutical organization and we are recruiting a UAE experienced secretary to join their Dubai head office.

The role will provide secretarial support to the Managing Director and manage all office administration.

Candidates must be currently working in a similar role as secretary / office administration role in Dubai for a minimum of 2 years.

Responsibilities

• Diary management and organize internal and external meetings and events.

• Extensive travel arrangements \xe2\x80\x93 flight, accommodation and transportation bookings.

• Respond to emails on behalf of the MD; prepare letters and documents such as presentations and reports.

• Take minutes of meetings, circulate and follow up tasks with relevant stakeholders.

• Manage contract renewals for property and vehicles \xe2\x80\x93 must be familiar with Dubai RERA and RTA regulations.

• Client and supplier relationship management

• Meet and greet visitors.

• Assist with employee hiring, immigration and visa matters.

Mandatory Skills & Experience Required

• 5+ years\xe2\x80\x99 Dubai experience as an executive level secretary or administrator to an MD, CEO or senior director preferably within the trading industry.

• Ability to manage multiple tasks effectively and take the initiative to investigate and resolve issues appropriately and promptly.

• Ability to maintain a high level of professionalism and discretion when dealing with confidential information.

• Client relationship management with the ability to interact at all levels.

• Advanced skills in Excel and PowerPoint.

Candidate Profile

• Currently living in Dubai \xe2\x80\x93 must be able to live and work in Dubai.

• Fluent in English \xe2\x80\x93 must be able to read, write and speak fluent English.

• Fluent in Tagalog is a strong advantage.

• Professional appearance with a confident and outgoing personality.

• Customer focused approach, solution and detail oriented, discreet and able to handle confidential information, and able to multitask and meet deadlines.

• Ability to work independently with minimum supervision.

Education

• Bachelor\'s degree is mandatory

Plum Jobs