Description

Job Summary: Looking for a Secretary in Dubai, United Arab Emirates (UAE)

Job Key Details:

• Conduct executive secretarial functions for school principal
• Manage the principal\'s calendar, schedule appointments, and arrange meetings, ensuring optimal time management and coordination
• Receive and screen phone calls, emails as well as other forms of correspondence directed to the Principal, and prioritize and respond to them as appropriate
• Draft and prepare memos, letters, reports as well as other documents on behalf of the principal, ensuring accuracy and confidentiality
• Maintain and organize the principal\'s files, records, and documents, both in physical and electronic formats
• Prepare agendas, take minutes, and distribute meeting materials for staff meetings, parent-teacher meetings as well as other school-related meetings
• Assist with the organization of special events, conferences as well as workshops, including coordinating logistics, making travel arrangements and handling registrations
• Serve as a liaison between the principal and various stakeholders, including parents, students, staff members as well as external organizations
• Coordinate and facilitate communication between the principal and school staff, ensuring important information is relayed accurately and in a timely manner
• Maintain an organized and welcoming office environment, ensuring supplies are stocked, equipment is functional, and the office is kept tidy
• Process incoming and outgoing mail, including distributing documents to relevant staff members and maintaining records of correspondence
• Welcome visitors, parents as well as staff members who visit the principal\'s office, providing excellent customer service and addressing inquiries or concerns
• Manage the principal\'s office budget, including tracking expenses, processing invoices as well as maintaining financial records
• Assist with the preparation and dissemination of school-wide announcements, newsletters as well as other communication materials

Job Qualifications and Experience

• The applicant must have a Bachelors Degree in Secretarial Studies, Business administration or any related course
• At least 2+ years of experience working as a secretary or in a similar position
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively
• Strong written and verbal communication skills, with attention to detail and accuracy
• Proficiency in using office software and applications, including word processing, spreadsheets, email as well as calendar management
• Ability to handle confidential information with integrity
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a fast-paced environment

Application Procedure:

All qualified candidates are encouraged to upload their recently updated CVs

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