Job Title: Secretary

Job Code: 171/001/863

Location: Dubai

Salary: Up to AED 10,000

Industry: Logistics

Job Responsibilities:

- Prepare and manage correspondence, reports and documents.

- Organize and coordinate meetings, conferences, travel arrangements.

- Implement and maintain office systems.

- Maintain schedules and calendars.

- Organize and maintain files and databases in a confidential manner.

- Manage communication including emails and phone calls.

- End to end calendar management.

- Organize and coordinate meetings, conferences, travel arrangements including ticketing, hotel accommodation, visa, airport transfers, transportation, etc.

- Prepare dashboards and periodical reports as necessitated by the management.

- Schedule appointments, meetings, and reservations as needed.

- Prepare, manage, and circulate applicable correspondences and circulars.

- Communicate and coordinate with relevant internal and external stakeholders for various requirements and reporting as necessary.

- Maintain and order office supplies.

- Monitoring of office expenses, review and manage invoices and payments.

Job Requirements:

- Graduation or Post Graduation qualification required. Additional qualification in Secretarial Courses would be an added advantage.

- 7-8 years of Secretary / Executive Assistant / Executive Secretary experience in reputed organizations.

- Proficient computer skills, including Microsoft Office and ERP systems.

- Strong verbal and written communication skills.

- Comfortable with routinely shifting demands.

- High degree of attention to detail.

- Valid UAE Driving License with own vehicle.

- Good knowledge of administrative procedures.

- Good communication, customer service and relationship-building skills.

- Team working skills.

- Organization and time management skills.

- Attention to detail.

- Negotiation skills.

- Assertiveness.

- Flexibility.

- Tact, discretion, and diplomacy.

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