Secretary

Dubai, United Arab Emirates

Awad Ahmad Al Jazairi Real Estate

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Job Description

MUST BE MULTILINGUAL (Can speak atleast 3 languages -Arabic/Turkish/Engish etc)

Composes and encodes routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts, and forms.
Receives and screens visitors and telephone call, takes messages, schedules appointments for management staff and provides information to callers requiring knowledge of operations, supervisor\'s point of view, and the interpretation and application of policies and procedures.
Schedules and arranges meetings and conferences for management staff and notifies interested parties; makes travel reservations as needed.
Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor\'s control.
Enters, retrieves, updates, verifies, and deletes information from electronic files.
Takes minutes or recordings of meetings.
Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
Maintains confidentiality of documents and information received.
Keeps informed of office details and advises management of problems.
Prepares and monitors timekeeping and other personnel records.
Determines needs and orders office supplies, equipment, repair, and maintenance services through agency channels.
Operates standard office equipment.
Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence
Performs related work as assigned.