Job Description

Job Summary: Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Roles and Responsibilities: Dealing with telephone, screen out & transfer calls and answer general inquiries. Maintaining File system. Provide clerical and documentation assistance to Tender Department through compiling all Technical & Commercial submittals necessary and making it available for submission of tender bids. Provide administrative and clerical support to Documentation Department for all project related submittals and ensure updated records are kept and maintain in place either in electronic or hard copies. Using content management system (company system) to maintain and update internal databases of all projects. Sorting and distributing incoming fax and organizing and sending outgoing post. Managing and maintaining calendars of top management for meeting and other functions. Prepare business correspondence from time to time as per the instruction of immediate head. Make copies of correspondence and other printed material. Ensure up to date filing of all correspondences and documents whether for project or in general administration. Taking minutes of meetings whenever necessary. Coordinate with various department on various communications and correspondences to be disseminated relevantly. Perform other task as maybe assigned by the immediate head from time to time. Requirements:

• Previous experience as a Secretary in a construction company.
• Bachelor Degree.
• Females Only.