Secretary

Doha, Qatar

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Job Description

As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
Provide secretarial support to the Executive team
Ensure all communications particularly relating to owners, guests and the Corporate office are handled promptly and professionally
Receive and distribute mail
Ensure outgoing mail is dispatched in a timely manner
Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
Maintain adequate supplies of office stationary
Identify and build internal and external relationships
Carry out all filing
Comply with all key security mandates
Report any maintenance issues or hazards
Maintain own work area in a clean, tidy and good manner
Report defective materials and equipment
Assist with special projects related to the Executive Office

Requirements

An Administrative Assistant / Executive Secretary is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

Excellent verbal and written communication skills
Excellent administration and IT skills
Committed to delivering a high level of customer service, both internally and externally
Flexibility to respond to a range of different work situations
Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: