Job Description

Job Responsibilities:

. To welcome guests and direct them to the appropriate person.

. To maintain Direct Manager agenda by scheduling appointments, board meetings, conferences etc...

. To book and attend meetings to prepare/distribute meeting minutes.

. To receive and screen phone calls and redirect them when appropriate.

. To handle and prioritize all outgoing and incoming correspondence such as e-mail, letters, packages etc...

. Make travel arrangements for the Direct Manager.

. To prepare payment invoices, reports, memos, letters and other documents using MS office.

. To sort, classify, file and retrieve information, according to content, purpose, user criteria, or numerical order.

. To scan documents and print files, when needed.

. To Prepare and edit minutes of meetings related to its department, and that by using the QMS approved form of "Minutes of Meeting"

. To follow-up on the execution of the instructions included in the minutes of meetings according to the time schedule

. To maintain confidentiality of all documents and information.

. To perform any other work related tasks as assigned by Direct Manager.

Requirements

Skills

Qualification and years of experience:

. Diploma Degree or equivalent

. Minimum 6 years of working experience in the field of Customer Service & Secretarial Work.

Technical & Personal Skills:

. Knowledge in MS office

. Knowledge in office equipment's such as, printers and scanner.

. Type fast and accurately

. Adaptability/ Flexibility

. Planning / organizing

. Ethics/ Integrity

. Quality Orientation/ Attention to Detail

. Results Orientation/ Follow Through

. Communication -Written and Oral

. Teamwork/ Cooperation

. Stress Tolerance

. Presentation & Facilitation

. Good command in English and Arabic language.