Job Description

Job Category: Administration & Support
:
Wood is currently recruiting for an experienced Secretary as part of our Engineering team within our Oil, Gas & New Energies business based in Abu Dhabi, United Arab Emirates. Due to the nature of the projects and client expectation, the position will be based full time at our Engineering Center in Abu Dhabi, United Arab Emirates.
Remarkable people, trusted by clients to design and advance the world.
The Role
This role provides administrative project support to the day-to-day operations of the assigned project.
May be assigned to larger, more complex projects. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
Our Clients and Projects
Designing the future. Transforming the world.
Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What We can offer:

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' services of our employees at 5-year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field

Objectives
To provide comprehensive administrative and secretarial support to the project team within an EPCM oil and gas environment, ensuring efficient documentation control, communication flow, and coordination between project stakeholders, consultants, contractors, and clients.
Responsibilities:
Project Administration

• Provide secretarial and administrative support to the Project Manager and project team.
• Prepare, format, and manage project correspondence, memos, minutes, and reports.
• Schedule meetings, maintain calendars, and coordinate travel arrangements for project personnel.
• Ensure proper filing and archiving of project documents (hard copy and electronic).
• Assist in preparing and tracking project deliverables, schedules, and progress reports.

Document Control & Records Management

• Register, distribute, and track all incoming and outgoing project correspondence, transmittals, and submittals.
• Maintain and update the Document Control Register using document management systems (e.g., Aconex, SharePoint, SmartPlant, EDMS).
• Ensure document numbering, formatting, and version control comply with EPCM and client requirements.
• Support the project Document Controller in ensuring documentation completeness and timely submissions.

Communication & Coordination

• Serve as the first point of contact for project-related administrative matters.
• Liaise with contractors, vendors, and consultants to obtain or relay project information.
• Support coordination between engineering, procurement, and construction teams for administrative tasks.
• Assist in organizing internal/external project meetings, workshops, and reviews.

Reporting & Documentation

• Prepare meeting agendas, take minutes, and follow up on action items.
• Assist in compiling weekly and monthly project progress reports.
• Support preparation of project handover documentation and close-out reports.

Compliance & Quality

• Ensure that all administrative and document management activities comply with company procedures, quality standards, and client requirements.
• Maintain confidentiality and data integrity of all project information.
• Support audits by providing accurate and complete documentation when required.

Qualifications:
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.
Expected:

• Minimum 5 years' experience as a Project Secretary or Administrative Assistant in an EPCM or oil & gas project environment.
• Familiar with engineering documentation, project workflows, and document control systems.
• Experience working with multi-disciplinary teams and large-scale projects preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of electronic document management systems (e.g., Aconex, SmartPlant, SharePoint).
• Attention to detail and ability to handle confidential information.
• Ability to work independently and under pressure to meet deadlines.

Key Competencies:

• Teamwork and collaboration
• Initiative and problem-solving
• Accuracy and attention to detail
• Adaptability in a fast-paced EPCM environment
• Professionalism and discretion

About Us:
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Skills Required