Job Description

The Scheduling Specialist is responsible for the preparation, coordination, and maintenance of academic schedules, final examination timetables, and academic planning datasets. The role supports institutional academic operations by ensuring scheduling accuracy, data integrity, and timely reporting across the academic lifecycle, and provides registration-related operational support, operating in a technical and analytical capacity to produce well-structured schedules, reports, and data outputs that support the effective operations, planning, and coordination of the Office of the Registrar.
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Scheduling Specialist
American University of Ras Al Khaimah
General information about institution
The American University of Ras Al Khaimah (AURAK) is an independent co-education institution of Higher Education that provides an integrated American-style, undergraduate and graduate education. All programs are accredited by the Ministry of Education of the UAE; additionally, it is accredited by the U.S. regional accreditation association, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). The American model of higher education ensures not only skills in specific academic fields, but also a general education curriculum that exposes students to new ideas and ways of thinking critically about local and global issues. AURAK is a young and rapidly growing university. AURAK is located in Ras Al Khaimah, one of the Northern Emirates and a rapidly growing region. The beauty of Ras Al Khaimah is reflected in its traditions and diverse landscapes -- its white sandy beaches, the majestic Hajjar Mountains, the expansive desert and its sands dunes, and the many historical sites.
AURAK values diversity, inclusiveness and cultural authenticity where all individuals are treated based on their merits and abilities. AURAK is proud to be an equal opportunities employer and encourages applications from all qualified applicants irrespective of race, color, religion, gender, national origin, disability, or age.
Job Purpose & Responsibilities
The Scheduling Specialist is responsible for the preparation, coordination, and maintenance of academic schedules, final examination timetables, and academic planning datasets. The role supports institutional academic operations by ensuring scheduling accuracy, data integrity, and timely reporting across the academic lifecycle, and provides registration-related operational support, operating in a technical and analytical capacity to produce well-structured schedules, reports, and data outputs that support the effective operations, planning, and coordination of the Office of the Registrar.
Minimum Qualification and Education
Bachelor's degree required (Information Technology, Computer Science, Information Systems, Data Analytics, Business Analytics, or a related discipline). Master's degree preferred.
Required Knowledge and Skills

• Strong analytical and data reconcile skills with the ability to interpret complex academic scheduling and enrollment data.
• Advanced proficiency in reporting tools, spreadsheets, dashboards, and academic planning systems.
• High accuracy in data handling, reconciliation, and documentation.
• Strong organizational and deadline-management skills in fixed academic cycle environments.
• Ability to work independently within defined authority and escalate issues appropriately.
• Solid understanding of academic calendars, scheduling principles, and higher education regulations.

Work Experience

• Minimum 4-6 years of relevant experience in academic scheduling, institutional planning, registrar operations, or data-driven academic administration within a higher education environment.
• Demonstrated experience in academic scheduling, exam timetabling, and enrollment-related data analysis.
• Proven experience working with academic datasets, student information records, dashboards, and reporting tools.
• Experience supporting registration and enrollment operations, reporting.

Language proficiency required
Professional written and verbal communication skills in English; Arabic proficiency preferred.
Competencies

• Accountability
• Data Awareness
• Attention to Detail
• Time Management
• Teamwork

Reporting line
University Registrar
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Skills Required