Job Description

We are seeking a meticulous and dynamic

Schedule Manager

to oversee all scheduling operations for a

large-scale live event

in Dubai. This includes coordinating multiple

rehearsal venues

,

performance locations

, and

departments

across a workforce of

200-300 cast, crew, and technical staff

.

The Schedule Manager plays a central role in ensuring the creative, technical, and operational workflows run seamlessly -- balancing artistic needs with logistical realities in a fast-paced environment.

This is an exceptional opportunity for someone experienced in

complex live production environments

, capable of maintaining clarity and precision amid constant change.

Key Responsibilities

Develop, maintain, and distribute

comprehensive daily and long-range schedules

across all departments (artistic, technical, operations, logistics, etc.). Coordinate

rehearsal and performance schedules

across multiple venues, ensuring efficient use of time and space. Serve as the

primary liaison

between Production, Stage Management, Creative, Technical, and HR teams for all scheduling matters. Track

availability, leave, and call times

for 200-300 personnel, including cast, crew, and contractors. Manage last-minute schedule changes, ensuring updates are communicated promptly and accurately to all stakeholders. Support the Production Office in maintaining the

Master Production Calendar

and

Show Runway Timeline

. Anticipate potential schedule conflicts or dependencies and propose proactive solutions. Generate and circulate

daily call sheets

,

rehearsal reports

, and

timeline overviews

for senior leadership and department heads. Ensure clear communication across time zones and teams, particularly with visiting specialists, creatives, and suppliers.

Qualifications & Experience

Minimum

5-7 years' experience

in scheduling or production coordination for large-scale live events, theatre, festivals, film, or international entertainment productions. Proven experience managing

multiple overlapping schedules

and large teams. Strong familiarity with

production workflows

for rehearsals, installations, and performances. Exceptional organizational skills with

attention to detail and time management

. Excellent communication and diplomacy skills across creative, technical, and executive teams. Fluency in English required; Arabic an advantage.

Personal Attributes

Calm under pressure and adaptable to evolving priorities. Strong interpersonal communicator who thrives in collaborative environments. Analytical mindset -- capable of balancing artistic needs and operational constraints. Highly reliable, proactive, and discreet in handling sensitive information. Enjoys building structure in dynamic, fast-moving projects.
Job Type: Temporary
Contract length: 2 months

Pay: AED3,500.00 - AED7,500.00 per week

Experience:

production scheduling: 4 years (Required)
Expected Start Date: 15/11/2025