Job Description

Job Summary

We are seeking a

proactive, confident, and detail-oriented Sales & Projects Coordinator

to join our sales team. This role is primarily sales-focused and involves visiting consultants, contractors, interior designers, and client offices to identify and secure new project opportunities.

Your

main role

will be sales-related: conducting client visits, building relationships, collecting and organizing contact and project data, and managing follow-ups through all communication channels. Alongside this, you will assist with quotation preparation, technical submittals, lighting calculations, site work supervision, and various operational support duties when needed.

Main Duties & Responsibilities

Primary Responsibilities (Daily / Weekly Work)

1. Client Engagement & Outreach

Visit offices of potential clients such as contractors, consultants, designers, or end clients. Try to connect with someone in a decision-making position. Gather basic information on current or upcoming projects. Record all details consistently using a standard form or checklist. Note and document project sites or signage when seen.

2. Information Management

After each visit, organize and store the collected data clearly. Maintain a structured folder system for each company or contact. Keep records of conversations and project updates.

3. Follow-Up & Communication

Use email templates for consistent follow-ups. Follow up with phone calls and possibly WhatsApp messages. Reconnect periodically, especially with active or promising leads.

4. Project Tracking & Planning

Regularly update a project tracking sheet with new leads, updates, or observations. Use this sheet to plan your follow-up schedule and prioritize active opportunities.

5. Inquiry Management

Respond quickly and professionally to new inquiries. Organize all received documents and communications clearly. Coordinate internally to provide pricing or proposals, then send them to the client. Update the project status once a proposal is sent.

6. Ongoing Project Follow-Up

Stay in touch with clients based on the project stage (early discussion, tender, awarded). Adjust the tracking list as projects progress or shift status.

Secondary Responsibilities (Occasional / As Needed)

1. Quotation & Project Estimation

Review inquiries and BOQs, contact clients for missing information. Send pricing requests to sub-suppliers/manufacturers. Prepare quotations in LTC templates and update internal price lists. Estimate quantities from drawings or BOQs.

2. Technical Submittals

Prepare datasheets, comparison sheets, product catalogs, lighting calculations. Assemble complete technical submittals with all company documents. Export and submit digitally (with CD or drive) and prepare transmittal documents.

3. AutoCAD & Graphics Work

Assist with lighting layout design in AutoCAD. Apply feedback from management on final layout. Use tools like Photoshop, SketchUp, or 3Ds Max when visual presentation is needed. Calculate quantities from lighting layouts and prepare BOQ.

4. Lighting Calculations

Use

DIALux

or

Relux

to run simple lighting calculations. Coordinate with manufacturers for IES/LDT files and technical support.

5. Site Supervision / Commissioning

Visit sites when required to support installation and supervise lighting-related work. Communicate installation methods and ensure compliance. Participate in final project commissioning and report issues.

6. Shipping Coordination (Rare)

Assist in shipment estimation, weight and volume calculation. Create packing lists and invoices if needed.

7. General Support

Track and manage lighting samples in the office. Update stock status occasionally. Submit daily reports and assist management as required.
Skills

Required Skills & Qualifications

UAE Drivers License:

Required (MUST)

Must-Have Skills:

Sales Communication:

Highly confident, persuasive, and professional verbal and written English communication.

Fluent in English (written and spoken)

- this is a strict requirement.

Sales Tactics:

Strong interpersonal skills, ability to build relationships and generate trust with clients.

Data Management:

Organized, methodical, and attentive to documentation and filing.

CRM or Excel Proficiency:

Able to maintain and update records efficiently.

Software Knowledge:

Microsoft Excel, Word, Outlook, PowerPoint (strong proficiency required) AutoCAD (basic level is acceptable) DIALux / Relux (preferred) Adobe Photoshop, (basic to intermediate preferred)

Preferred (Bonus) Skills

Knowledge of lighting fixtures, lighting terms, applications, and industry trends. Understanding of the UAE construction industry (consultant and contractor ecosystem). Hindi language skills (preferred). Familiarity with project cycles: inquiry ? quotation ? submittal ? order ? follow-up ? delivery.

Personal Attributes

Self-motivated and proactive. Strong time management and planning skills. Excellent team player, yet able to work independently. Reliable, punctual, and detail-focused. Positive attitude, willing to learn and grow within the company.

Education & Experience

Bachelor's degree in Business, Marketing, Sales or a related field (preferred) 1-3 years of experience in sales or client-facing roles, preferably in lighting, construction, or related industries Fresh graduates with strong communication skills and a passion for sales are welcome to apply

Languages Required

Must:

Excellent English (spoken & written)

Preferred:

Hindi & Arabic

Benefits

Company Visa Medical Insurance Company Car Annual Leave
Job Types: Full-time, Permanent

Application Deadline: 15/09/2025