Job Description

Job Purpose

The Filing Clerk is responsible for organizing, maintaining, and retrieving company records and documents efficiently to support smooth office operations.

Key Responsibilities

Sort, categorize, and file documents, records, and correspondence accurately. Maintain and update filing systems (physical and/or electronic) for easy retrieval. Retrieve files and documents promptly when requested by staff or management. Ensure proper labeling and indexing of all files and records. Assist in scanning and digitizing documents for electronic filing systems. Monitor and maintain confidentiality of sensitive and private information. Dispose of outdated or obsolete documents according to company policies. Assist with inventory management of office supplies and stationary as needed. Support administrative staff with clerical tasks such as photocopying, scanning, and mailing. Ensure filing area is organized and compliant with company standards.

Qualifications & Requirements

High school diploma; additional administrative or office management training is a plus. Previous experience in filing, record-keeping, or clerical work is preferred. Basic knowledge of office software (MS Office) and electronic filing systems. Attention to detail and accuracy in handling documents. Good organizational and time management skills. Ability to handle confidential information responsibly. Team player with good communication skills.

Skills & Competencies

Strong organizational and filing skills. Accuracy and attention to detail. Ability to work independently and follow instructions. Familiarity with office equipment (photocopiers, scanners, printers). Reliability and punctuality.
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