JOB DESCRIPTION Summary of job Sales background is a must Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his / her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director\xe2\x80\x99s absence. Main responsibilities Manage Director\xe2\x80\x99s electronic diary, assessing priority of appointments and reallocation as necessary. Process Director\xe2\x80\x99s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. Maintain Director\xe2\x80\x99s office systems, including data management and filing. Maintain records of Director\xe2\x80\x99s contacts. Screen calls, enquiries and requests, and deal with them when appropriate. Assist Director in researching and following up with action on matters which fall within the Director\xe2\x80\x99s responsibility \xe2\x80\x93 chasing responses, triggering follow-up action. Produce documents, briefing papers, reports and presentations for the Director. Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Manage arrangements for Trustees\xe2\x80\x99 and Sub-Committee meetings, including production/distribution of agenda and papers. Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. Meet and greet visitors at all levels of seniority. Supervise all Trust incoming/outgoing mail. Any other duties as may reasonably be required by the Director. Personal Specs. Educated to degree level or equivalent. Experienced Personal Assistant at senior management level. Experience of electronic diary management. Experience of working in a Higher Education Environment. Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University. Ability to organize and plan own work. Excellent attention to detail, with the ability to maintain a high level of accuracy. A flexible, pro-active approach to work including the ability to priorities and re-priorities. Ability to work on own initiative. Ability to deal with sensitive information with discretion and to maintain confidentiality. Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint. * At least 1 year experience in the same field is a MUST. Job Types: Full-time, Contract
Contract length: 24 months Salary: AED1.00 - AED1.50 per month Language:

• english (Preferred)