Job Description

Job Title:

Technical Sales Coordinator / Tender & Authority Coordinator

Company:

ElegantQubes Decoration LLC

Division:

Exhibitions, Events & Interior Fit?Out

Location:

Dubai, UAE

Employment Type:

Full-Time

About ElegantQubes Decoration LLC

ElegantQubes Decoration LLC delivers

premium exhibition stands, event solutions, and interior fit?out projects

, working with government entities, semi?government organizations, and international clients. Our projects require strong

technical documentation, authority approvals, tender compliance, and executive-level coordination

.

Role Overview

We are seeking a

highly organized Technical Sales Coordinator

with strong experience in

technical submittals, authority approvals, tender registrations, and sales documentation

, who can also support the

CEO's office

. The role is central to ensuring

winning tenders, compliant submissions, smooth sales coordination, and structured document control

.

This position requires someone who understands

exhibitions, events, and interior fit?out workflows

and can comfortably coordinate between

sales, design, projects, authorities, and executive management

.

Key ResponsibilitiesTechnical Submittals & Authority Coordination

Prepare and manage

technical submittals

including drawings, materials, method statements, samples, and compliance documents. Coordinate with

authorities and venue approvals

(exhibition organizers, municipalities, civil defense, mall management, event venues, etc.). Maintain authority requirements, submission timelines, revision tracking, and approvals log. Follow up approvals and ensure compliance with project and authority regulations.

Tender Registration & Submission

Handle company

registration and pre-qualification

on government and private

tender platforms

. Manage end?to?end

tender submission

processes including: Technical documents Commercial forms Compliance statements Company credentials Coordinate with sales, estimation, and design teams to compile complete tender packages. Track tender deadlines, clarifications, addendums, and result notifications.

Sales Coordination & Support

Support the

sales team

with: Proposal preparation Client presentations Tender documents Contracts and LOAs Maintain sales records, pipelines, approvals, and client documentation. Coordinate internally to ensure offers are aligned with approvals, costing, and scope.

Document Control & Systems

Act as

Document Controller

for sales, tender, and executive documents. Maintain organized digital filing for: Tenders Authority approvals Client contracts Company legal and compliance documents Ensure version control, confidentiality, and audit readiness.

CEO Office & Executive Support

Support the

CEO

with: Executive correspondence Meeting preparation and follow-ups Document review and coordination Confidential reporting and summaries Coordinate between CEO, sales, projects, and external stakeholders to ensure timely communication. Maintain professional handling of sensitive and high-level information.

Qualifications & Experience

Bachelor's degree in

Engineering, Architecture, Business Administration, or related field

.

3+ years of experience

in

exhibitions, events, or interior fit?out

in the UAE. Strong experience with: Technical submittals Authority approvals Tender platforms and submissions Sales coordination Prior experience as

Sales Coordinator, Technical Coordinator, or Executive Assistant

is highly preferred.

Key Skills & Competencies

Excellent organizational and documentation skills Strong understanding of

UAE authority procedures and tender requirements

Clear communication and professional writing skills High attention to detail and deadline control Ability to handle confidential executive tasks Proficient in

MS Office, AutoCAD (basic understanding), PDF tools, and online tender portals

What We Offer

Competitive salary package Exposure to

government, semi?government, and international projects

Direct experience working with senior leadership Career growth into

Commercial Manager / Operations / Executive Office roles

Job Type: Full-time

Pay: AED4,000.00 - AED8,000.00 per month