Job Description

Job Summary

Provide essential administrative support to the Sales team by managing offers, full CRM support, documents, and agency coordination to ensure smooth and efficient sales operations.

Key Responsibilities

- Generate sales offers based on the Sales team's requests, ensuring accuracy and timely issuance to clients and agencies.

- Coordinate the approval process for sales offers and handle unit reservations as instructed by the Sales team.

- Manage the printing, signing, and distribution of booking forms and SPAs, coordinating with clients and internal management to complete all formalities.

- Handle the onboarding of new agencies by collecting and verifying the required documentation, ensuring compliance with company standards.

- Draft, finalize, and distribute agency agreements after receiving necessary approvals, ensuring smooth communication with agency representatives.

- Issue Marketing NOCs to registered agencies, facilitating their promotional efforts and maintaining a professional relationship.

- Act as the daily point of contact for agencies, addressing queries about sold units, commission percentages, and operational needs.

- Set up and manage WhatsApp groups for efficient communication between agencies and internal sales teams, ensuring smooth collaboration.

- Assist sales agents by generating inquiries from potential clients, supporting their efforts to convert leads into sales.

- Track and document sales agents' meetings and update the CRM system accordingly, ensuring an accurate record of all client interactions.

- Archive and maintain a well-organized record of booking forms, SPAs, and agency agreements, ensuring accessibility and compliance with company policies.

- Provide ongoing administrative support to the sales team, helping them meet targets and overcome operational challenges.

Required Qualifications

- Bachelor's Degree in Business Administration or related field.

- 2+ years in a sales admin or coordination role.

- Proficient in Microsoft Office and CRM systems.

- CRM and document management proficiency.

Preferred Qualifications

- Experience in real estate or luxury property sector.

- Familiarity with Dubai market and RERA regulations.

Job Type: Full-time