Job Description

A private office is seeking a Russian-speaking Personal Assistant to provide high-level administrative, organisational, and lifestyle support. This is a diverse role covering both business and personal matters, requiring discretion, flexibility, and the ability to manage multiple priorities with professionalism.
Key Responsibilities
Business Support

• Manage complex calendars and schedules, ensuring meetings, calls, and negotiations are well-prepared and coordinated.
• Arrange international and regional travel, including flights, hotels, and transfers.
• Act as the first point of contact for external enquiries.
• Prepare, process, and reconcile business expenses and reports.
• Coordinate document workflows and ensure timely completion of approvals and signatures.
• Support meeting logistics, including venues, catering, and access arrangements.

Personal & Family Support

• Maintain detailed calendars for personal, family, and travel schedules.
• Prepare and manage personal expense reports, school-related payments, and household accounts.
• Oversee renewals and documentation such as visas, tenancy agreements, insurance policies, and vehicle registrations.
• Liaise with schools, tutors, and extracurricular service providers.
• Coordinate household staff and external contractors; manage household logistics and suppliers.
• Organise family events, celebrations, holidays, and social activities.
• Arrange services, deliveries, and bookings across a wide range of personal needs.

Requirements

• Fluent in Russian and English (written and spoken).
• Currently residing in the UAE, with the ability to work office-based and commute daily.
• Minimum 3 years' experience in a Personal Assistant or similar role, with proven ability to manage complex and varied responsibilities.
• Highly organised, proactive, and capable of prioritising effectively in a fast-paced environment.
• Strong problem-solving skills with the ability to anticipate needs and resolve issues quickly.
• Excellent written and verbal communication skills, with a professional and solution-focused approach.
• Absolute discretion and integrity when handling confidential information.
• Advanced knowledge of MS Office, Google Workspace, Outlook, and other communication tools.
• Experience managing both business and personal matters for senior executives or private offices.
• Ability to work extended or irregular hours when required, remaining contactable outside of office hours.

Compensation & Conditions

• Salary: AED 8,000 during 3 month probation, increasing to AED 10,000 after successful completion.
• Office-based, full-time role, Monday to Friday (09:00-18:00).
• Paid leave provided in line with family vacation schedules.
• Professional and supportive working environment with structured onboarding.

Thank you for your application. Only suitable candidates will be contacted.
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