Retail Admin Coordinator
Dubai, United Arab Emirates
Job Description
Majid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 40,000 team members in 15 international markets representing over 100 nationalities – all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.
Role Purpose:
The Retail Coordinator is responsible for the coordination and administration of all purchase orders for non-merchandize products and services and arranging travel bookings for MAF Fashion business trips.
Responsibilities will include, but will not be limited to the following:
Operational Responsibilities
People
- Raise Purchase Requisitions & Purchase Orders for all non-merchandize products and services requests (packaging, Marketing, IT equipment, Facility management…etc.) and follow through to ensure they are approved.
- Maintain a tracker of all Purchase Requisitions & Purchase Orders raised and updated
- Receiving of GRNs after getting the confirmation of job completion or delivery of service
- Monitor the Kofax payment process
- Work closely with CPO to obtain best hotel rates
- Process flights and hotel bookings for business trips and new joiners ensuing the travel policy and budget are followed.
- Updating the travel security platform where required
- Maintain and update all necessary records, files and database related to travel bookings and spending
- Contribute and support the business in achieving the Dare Today, Change Tomorrow sustainability strategy.
- Coordinate with internal customers for their travel booking requests ensuring timely processing of the bookings while adhering to the travel policy
- Work closely with all internal departments and external vendors to build and develop professional working relationships.
- Support in promoting sustainability initiatives to transform the lives of the community and contribute to the net positive impact, and health and wellness.
KPIs
- Efficient control and follow up
- Effective coordination of travel booking
- Quality and accuracy of work
- Prompt response to queries
- Sustainability initiatives
Functional / Technical Competencies
- Detail orientation
- Reporting skills
- Systems savvy
Behavioural Competencies
- Leads the Way – Is able to prioritize work based on urgency and impact. Is able to communicate objectives in a clear manner. Reaches out to colleagues for support as and when needed to ensure timely delivery of objectives. Takes initiative to create positive energy. Enthusiastic about new challenges.
- Drives Impact – Is able to identify key pieces of information required for delivery of work. Identifies areas of risk within own role. Understands when things are urgent. Takes ownership and escalates where required in a timely manner.
- Thinks Customer – Actively listens and demonstrates understanding for customer’s stated and unstated expectations, and understands what is needed to deliver on expectations. Delivers value and quality to the customer. Understands “customer first” mindset.
- Thinks Group – Understands how and where own role / work fits in the overall company. Demonstrates willingness and ability to collaborate. Actively achieves targets. Communicates well with colleagues. Listens attentively. Does not shy away from collaborating.
- Develops Talent – Suggests ways of improving efficiency. Spends time learning and improving. Regularly seeks feedback. Responds honestly to difficult questions and gives relevant feedback when required.
- Fosters Innovation – Does not hesitate to share new ideas. Is curious and takes inspiration from best practices. Demonstrates creativity in day to day work.
Qualifications & Experience
Qualifications / Education
- Graduate degree or professional qualification in Administration
Experience
- 3-4 years in business administration or Retail coordination.
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Job Detail
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Job IdJD1435296
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned