• Experience of end-to-end event management is essential
• Excellent problem-solving skills and the ability to work under pressure within tight deadlines
• Plan and execute regional events with the ability to travel to other regional offices and work outside of office hours when required
• Must be detail-oriented and have strong multi-tasking, time management and organisation skills
• The ability to independently lead meetings and be a trusted advisor across the firm
• Good relationship development and people skills
• A strong track record of managing external suppliers
• Takes ownership and responsibility with a positive approach to work
• Outstanding interpersonal, written and verbal communication skills
• Highly flexible with a positive attitude and the desire to progress and learn
• Must be proficient in Microsoft Office packages
• University degree in Marketing or Business Administration (or equivalent field)

• End-to-end management of events including, planning, executing, monitoring progress and reporting on events across a range of departments
• A central event support and advisor for colleagues and lawyers across nine jurisdictions
• Independently organise and manage a range of events from planning to execution i.e. external and internal conferences, seminars, workshops, client dinners etc.
• Work with lawyers and other members of the marketing and business development team to identify and plan relevant and timely events
• Identify new and creative ideas to improve the event planning, concepts and the client\'s experience
• Research and provide industry insights to help shape the event agenda and content i.e. suitable speakers, key topics and themes
• Manage all of the logistics, operations and elements related to event production: contracts, speakers, delegates, venue, collateral, registration, feedback, etc.
• Ensure all aspects of event production are efficiently executed - invitations, venue bookings, catering, collateral production, event content, target / invite lists, registrations etc.
• Populate and manage a schedule of events ensuring all information is up to date and accurate
• Prepare and present event briefs to internal and external stakeholders ensuring full details are provided in advance
• Advise on events best practice, including provision of full costs, venue and format options and project management schedules
• Ensure project execution is on schedule and financial management is timely and accurate
• Attend all events as the key point of contact to ensure all aspects of the event run smoothly from start to finish
• Set up events, to include name badges preparation, materials, and other tasks as needed on the day of the event
• Manage onsite requirements such as greeting participants / speakers, registration, distributing materials and responding to client requests, etc.
• Prepare external and internal event communication that is clear and accurate i.e. event invitations, briefing notes, feedback emails and follow-up communications
• Build and maintain strong relationships with internal stakeholders and external vendors / suppliers
• Review and proof read marketing and event related materials to ensure accuracy and content is on-brand
• Organise and attend external site visits to meet suppliers and access suitable venue options
• Processes invoices for approval. Coordinates and assists with tracking events, expenses and budgets.
• Manage queries from the events inbox ensuring emails are dealt with in a timely manor
• Manage and post event briefings, feedback and return on investment insights

• Work with the in-house designer to ensure marketing collateral for events is printed and distributed across all offices (where necessary)
• Source branded corporate gifts for events and other requirements
• Support the firm\'s social media strategy by providing input when required. Create content and key event messages for social media channels
• Highlight PR requirements where necessary to ensure maximum exposure for large corporate events
• Work with CRM team and encourage its use within the relevant practices, sectors and offices

Al Tamimi & Company