Job Description

We Modular Design Engineering Consultants are seeking a polite, organized, and professional

Receptionist/Secretary

to join our team. The successful candidate will be the first point of contact for visitors, handle administrative tasks, and support smooth office operations.

Key Responsibilities

1. Front Desk & Visitor Management

Welcome and assist visitors, clients, and staff in a professional and courteous manner. Manage visitor logs and issue access passes where applicable. Ensure reception area is clean, organized, and presentable at all times.

2. Communication & Correspondence

Answer, screen, and direct incoming calls and emails efficiently. Handle incoming and outgoing mail, courier services, and official communications. Draft, format, and proofread correspondence, reports, and presentations.

3. Administrative Support

Schedule appointments and meetings Maintain and update office files, records, and databases. Assist management with daily administrative tasks and office coordination.

4. Office Coordination & Supplies

Monitor and manage office supplies and inventory. Coordinate with vendors and service providers for office maintenance and logistics. Ensure smooth day-to-day operations of the office.

5. Confidentiality & Professionalism

Handle sensitive and confidential information with discretion. Maintain professionalism in all internal and external interactions.

6. UAE Compliance & Standards

Ensure all office practices comply with UAE labor laws and workplace regulations. Be aware of cultural sensitivities and promote a professional environment suitable for the UAE workplace.

7. Support to Teams

Assist other departments and staff members as needed. Facilitate internal communication and coordination among team members. Help organize events, meetings, and office functions.

Qualifications & Requirements

Diploma or Degree in Business Administration, Office Management, or related field.

Previous experience as a receptionist or secretary is preferred.

Excellent communication and interpersonal skills.

Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

Professional appearance and courteous demeanor.

Strong organizational and multitasking abilities.

Willingness to transfer to the site office when required

Salary:

Will be discussed during the interview (based on experience, qualifications, and negotiation).
Job Type: Full-time

Pay: From AED2,000.00 per month

Education:

Bachelor's (Required)
Experience:

Secretary/Receptionist: 1 year (Preferred)
Language:

English (Required)
Location:

* Dubai (Required)