The Purpose of this job is to primarily manage the Front Desk/Reception from our office on a daily basis and to perform a variety of administrative tasks. The scope of the job involves mostly on supporting our Management Team. Main Responsibilities:
Answer and direct phone calls to team; take message and schedule appointments; applies screening when necessary.
Welcome and direct visitors, guests and clients.
Promote a positive image of the company.
Receive mail, documents, packages and courier deliveries and distribute them.
Maintain filing systems as assigned.
Retrieve information as requested from records, minutes, emails; prepare written summaries of data when needed.
Respond to and resolve administrative inquiries and questions.
Coordinate and schedule travels, meetings and appointments for executives.
Prepare agendas and schedules for meetings.
Record and distribute minutes or other records for meetings.
Oversee and maintain waiting area, ensure permanent cleanliness of company office.
Perform other related duties as assigned.
Main Requirements:
Good English verbal and written communication skills.
Knowledge in Excel, Word and Powerpoint.
Professional Attitude and Appearance.
Good organizational skills and attention to details.
Previous experience as Receptionist and/or Background in Hospitality is an advantage.
Integrity, rigor and respect of governance principles.
Reliably commute or plan to relocate before starting the job.