Job Description

: Receptionist with Accounts Responsibilities

Job Title: Receptionist & Accounts Assistant / Office Administrator

Summary:

We are looking for a highly organized and friendly professional to serve as the first point of contact for our company while also handling essential financial administrative tasks. This dual role is perfect for a candidate who enjoys interacting with people and has a knack for numbers and accuracy.

Key Responsibilities:

Reception & Administrative Duties (Approx. 60-70%):

Greet visitors, clients, and vendors in a professional and welcoming manner.

Answer, screen, and forward incoming phone calls promptly.

Manage the main company email inbox and general correspondence.

Handle incoming and outgoing Emails.

Maintain the reception area, meeting rooms, and common spaces, ensuring they are tidy and presentable.

Coordinate meeting room bookings and provide hospitality for guests.

Perform general administrative tasks such as photocopying, scanning, and filing.

Order and manage office supplies and stationery.

Accounts & Financial Administration (Approx. 30-40%):

Process accounts payable: receive, verify, and process vendor invoices for payment.

Process accounts receivable: prepare and issue customer invoices, and follow up on payments.

Manage employee expense reports, verifying receipts and ensuring policy compliance.

Perform basic data entry in the Clinic software.

Reconcile bank and credit card statements.

Assist with payroll processing by providing timesheet and attendance data.

Maintain organized and up-to-date financial files and records.

Support the other Colleagues

Required Skills & Qualifications:

Proven experience as a Receptionist, Front Office Representative, or similar role.

Basic understanding of bookkeeping and accounting principles.

Proficiency in MS Office, especially Excel (creating spreadsheets, PivotTables, VLOOKUPs).

Excellent verbal and written communication skills.

Strong customer service orientation.

High degree of accuracy and attention to detail.

Ability to handle confidential information with discretion.

Strong organizational and time-management skills, with the ability to prioritize tasks.

Preferred Qualifications:

An Associate's or Bachelor's degree in Business Administration, Accounting, or a relevant field.

A formal qualification in bookkeeping or accounting.

Preferences / Suggestions

Kerala Female Husband Visa Holders

Certified and efficient Insurance Coding Programmers

Living near by Satwa Area or Relocate Candidates can Apply.

How to Apply

Please send your Resume to

alamalpoly.careers@gmail.com Or Whatsapp No. 054-3224906

Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month

Application Deadline: 02/12/2025