Immediate joining Looking for ladies\' staff No Transportation & Accommodation Qualification: Any degree 2 - 3 years of UAE experience Good communication skills in English Knowledge in Arabic. Duties :
Provide comprehensive administrative support to the Managing Director.
Manage and organize MD\'s calendar, appointments, and travel arrangements.
Serve as a primary point of contact between the MD and internal/external stakeholders.
Handle incoming calls, emails, and correspondence on behalf of the MD.
Coordinate and schedule meetings, including preparing agendas and collating relevant materials.
Arrange meeting rooms, catering, and any required technology or equipment.
Assist in preparing and editing documents, reports, presentations, and correspondence.
Maintain confidentiality and accuracy in handling sensitive information.
Oversee the day-to-day operations of the office, ensuring a smooth and efficient workflow.
Manage office supplies, equipment, and maintenance.
Plan and coordinate corporate events, workshops, and special projects.
Collaborate with internal teams and external vendors to ensure successful events.
Maintain organized and up-to-date records, including filing systems and databases.
Ensure compliance with document retention policies.
Arrange travel logistics for the MD, including flights, accommodations, and itineraries.
Reconcile travel expenses and prepare expense reports.
Provide administrative support for special projects initiated by the MD.
Collaborate with cross-functional teams to facilitate project milestones.
Implement and enforce company policies and procedures within the office.
Communicate policy updates to staff as directed by the MD.
Foster positive working relationships with colleagues and departments.
Facilitate effective communication and collaboration within the organization.
Handle confidential information with discretion and integrity.
Ensure sensitive materials are securely stored and accessed by authorized personnel only.
Utilize ERP Software efficiently for actively using, logging, and updating the ERP for all official activities.
Manage the front desk area, maintaining a neat and organized appearance.
Greet and welcome visitors with a positive and friendly demeanor. Ensure a warm and professional reception experience for all guests.
Coordinate with internal teams to ensure availability for scheduled appointments.
Receive and distribute incoming mail, packages, and deliveries. Notify staff members promptly of their incoming mail or parcels.
Provide basic administrative support, including photocopying, faxing, and filing.
Assist in maintaining office supplies and keeping inventory.
Monitor and control access to the office premises. Ensure that visitors sign in and follow security protocols.
Ensure the reception area reflects a professional and welcoming atmosphere. Report any maintenance or repair needs for the reception area.
Follow emergency procedures, including directing visitors during evacuations.
Report any security concerns or emergencies to the appropriate authorities.
Maintain a log of visitor information, including names, contact details, and purpose of visit.
Possess excellent verbal and written communication skills. Exhibit a polite and courteous attitude in all interactions.
Job Type: Full-time Salary: AED3,500.00 - AED4,000.00 per month Experience:
OFFICE ADMIN: 2 years (Required)
Language:
ENGLISH (Required)
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