Job Description

The Purchasing & Storekeeping Coordinator is responsible for managing procurement activities, maintaining accurate inventory and store records, coordinating logistics, and ensuring compliance with investor-related documentation requirements. This role supports efficient purchasing operations and maintains well-organized, well-documented stock control systems.

Key Responsibilities

1. Procurement

Supplier & Vendor Coordination:

Identify, evaluate, and negotiate with suppliers to obtain competitive pricing and quality products.

Order Management:

Prepare and issue purchase orders; follow up with suppliers to ensure timely delivery.

Cost Monitoring:

Track procurement expenses and identify opportunities for cost reduction.

Procurement Reporting:

Prepare reports on purchasing activities, supplier performance, and spending.

Supplier Database Management:

Maintain accurate and up-to-date supplier records, contracts, and contacts.

2. Storekeeping & Inventory Management

Inventory Tracking:

Maintain accurate records of stock levels, receipts, and issuances in the store system.

Stock Replenishment:

Monitor minimum stock levels and initiate purchase requests when replenishment is needed.

Stock Receiving & Inspection:

Receive incoming goods, verify quantities and quality against purchase orders, and record discrepancies.

Storage & Organization:

Ensure proper storage, labeling, and organization of materials for easy identification and accessibility.

Stock Audits:

Conduct periodic physical stock counts and reconcile discrepancies with inventory records.

Documentation:

Maintain updated inventory logs, stock cards, receipts, and issuing documents.

3. Logistics Coordination

Delivery Coordination:

Schedule and monitor deliveries to ensure timely receipt of purchased goods.

Shipment Documentation:

Handle delivery notes, packing lists, and compliance documents.

Warehouse Coordination:

Work closely with warehouse teams to manage storage, stock rotation, and safe handling procedures.

4. General Duties

Cross-Department Collaboration:

Coordinate with finance, operations, and other departments to support business needs.

Issue Resolution:

Handle inquiries and resolve issues related to purchases, deliveries, or inventory.

Process Improvement:

Recommend improvements to procurement and storekeeping procedures to enhance accuracy and efficiency.

Key Skills and Qualifications

Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or related fields, or equivalent experience. Minimum

5 years of experience

in procurement, storekeeping, or inventory control. Proficiency in procurement and inventory management systems (SAP, Oracle, Zoho, etc.). Strong negotiation, organizational, and communication skills. Excellent attention to detail and ability to manage multiple priorities. * Strong knowledge of purchasing procedures, inventory control, and logistics.