Job Description

Purchase Executive
Job Title: Purchase Executive
Department: Procurement / Supply Chain
Reports To: Procurement Manager / Head of Supply Chain
Job Summary:
The Purchase Executive is responsible for procuring goods, materials, and services necessary for the organization's operations. This role focuses on securing high-quality products at competitive prices from reliable suppliers, ensuring timely delivery, and optimizing procurement processes to contribute to the company's profitability and operational efficiency.
Key Responsibilities:

• Sourcing and Supplier Management:
• Identify, evaluate, and select potential suppliers based on price, quality, service, and reliability.
• Develop and maintain strong, long-term relationships with key suppliers.
• Conduct supplier audits and performance reviews regularly.
• Negotiate contracts, terms, and conditions with suppliers to achieve the best possible value.
• Procurement Process:
• Review and process purchase requisitions from various departments.
• Prepare and issue Request for Quotations (RFQs), Request for Proposals (RFPs), and Purchase Orders (POs).
• Compare and analyze supplier quotations and negotiate pricing and payment terms.
• Ensure all procurement activities comply with company policies and procedures.
• Inventory and Cost Control:
• Monitor inventory levels and collaborate with the warehouse and planning departments to avoid stock-outs and overstocking.
• Work to reduce procurement costs without compromising on quality or delivery timelines.
• Analyze market trends and pricing to anticipate fluctuations and advise the management.
• Logistics and Coordination:
• Coordinate with suppliers and the logistics team to ensure on-time delivery of materials.
• Follow up on order status and expedite deliveries as needed.
• Resolve any issues related to delayed shipments, damaged goods, or incorrect orders.
• Record Keeping and Reporting:
• Maintain accurate and up-to-date records of purchases, pricing, and supplier information.
• Prepare and present regular reports on procurement activities, cost savings, and supplier performance.

Qualifications and Skills:

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field.
• Proven experience (3+ years) in a procurement or purchasing role.
• Strong knowledge of sourcing and procurement techniques.
• Excellent negotiation, networking, and supplier management skills.
• Proficient in using procurement software and ERP systems (e.g., SAP, Oracle).
• Solid analytical and financial skills to assess total cost of ownership.
• High level of integrity and attention to detail.
• Strong communication and interpersonal skills.

Skills Required