Job Description

The Role

Key Responsibilities o Coordinate and process purchase orders based on sales with 100 % accuracy & customer orders, ensuring they are accurate and completed on time. o Communicate and negotiate with suppliers & principles for readiness date, pricing, delivery terms, and contracts. o Track inventory levels, deliveries , and monitor order status to avoid the delays against committed date o Maintain and update accurate records of purchasing activities, orders vs actuals, contracts, and documentation for audit and compliance needs. o Resolve issues related to order discrepancies, delivery delays, or supplier performance by working with internal departments and external vendors. o Collaborate with internal stakeholders (Sales, finance, logistics, warehousing) to forecast and fulfill purchasing requirements. o Evaluate supplier performance and maintain positive vendor relationships for cost-efficiency and quality standards. o Implement and support cost-saving initiatives, process improvements, and procurement strategies. o Use procurement/order management software (e.g., ERP systems) to input orders, manage vendor details, and generate reports. o Assist with verifying invoices, processing payments, and ensuring all procurement transactions comply with policy. Other details 1. Purchase executive. Mid-level. 2. Good knowledge experience in footwear & Apparel is preferred. 3. 3-5years of working experience in UAE in trading/ wholesale/ retail business 4. Strong knowledge in MS office ( 8/10 in excel) 5. Driving experience is additional.



Requirements

Additional Roles o Analyze the committed vs actual deliveries every month. o Prepare and present options and recommendations to other departments based on purchase needs. o Support finance by tracking payments and resolving invoicing queries. o Co-ordinate with logistics team for custom clearance and logistics coordination for shipments when required. o These responsibilities ensure that the coordinator plays a crucial role in achieving timely, cost-effective, and compliant order processing for the organization Other Skills o Purchase & Inventory Planning: Create seasonal, monthly, and weekly purchase and inventory forecasts and track key metrics like committed qty o Data Analysis: Recap business performance by season wise, recommend strategies based on sales trends, and prepare informative reports for senior management. o Collaboration: Work closely with Sales ,logistics and store teams to develop assortment plans and implement product launches and promotions. o Process Ownership: Develop and review product sales and inventory reports and participate in planning meetings with cross-functional teams. o Problem Solving: Adjust product flow, inventory levels, and pricing strategies to achieve sales targets; identify business risks and opportunities for improvement. Education & Experience o Education: Bachelor's degree in business, merchandising, economics, finance, or a related field is typically required. o Experience: 3-5 years in purchase/ order management/ logistics/ inventory management, plus strong analytical background in UAE market, preferably from big retailers & wholesalers o Technical: Intermediate to advanced proficiency in Microsoft Excel and familiarity with inventory planning or retail software. o Soft Skills: Excellent communication, teamwork, strategic thinking, and project management abilities.



About the company

Brand Folio LLC is the regional distributor for a leading sports brand in the Middle East, Africa and CIS.