Job Description

1. Purchase Order Management

Prepare and issue purchase orders (POs) accurately and on time.

Track and follow up on open POs to ensure timely delivery.

Verify order confirmation and resolve discrepancies

Import purchase orders processing and maintaining purchase records.

2. Supplier Coordination

Communicate with suppliers to get quotations, negotiate prices and finalize terms.

Maintain positive relationships with vendors to ensure reliable supply.

Coordinate with suppliers regarding delivery schedule, delays or urgent orders.

3. Inventory and Stock Monitoring

Monitor stock levels to identify purchasing needs.

Coordinate with inventory/ warehouse team to avoid overstocking or stockouts.

Assist in conducting regular stock audits or cycle counts.

4. Documentation and Record Keeping

Maintain accurate records of purchases, pricing, delivery dates and invoices.

Ensure all purchase related documents comply with company policies.

Assist with resolving invoice discrepancies with accounts payable.

5. Internal Coordination

Coordinate with other departments (production, sales, warehouse) to understand material requirements.

Provide regular updates to management on order status and potential supply issues.

Support procurement planning and budgeting activities.

6. Vendor Evaluation

Assist in evaluating supplier performance based on quality, cost or delivery.

Update approved supplier lists and support vendor audit as needed.

7. Compliance and Cost Control

Follow procurement policies and procedures to ensure compliance.

Seek opportunities for cost savings through better sourcing and negotiation.

Escalate any non-compliance or quality issues to the Purchasing Head.

8. Miscellaneous

Prepare and submit regular procurement reports.

Participate in meetings to review procurement performance and issues.

Support the purchasing team with any ad-hoc tasks assigned by the supervisor.

Requirements

A degree, Diploma or any related course in Engineering.

Experience in purchase of engineering or industrial goods.

Tally, CPP, CIPM, CIPS or any procurement courses would be an added advantage.

Excellent written and verbal communication skills in English

Job Type: Full-time

Application Question(s):

Have you completed the following level of education? Technical Bachelors Degree
Education:

Diploma (Required)
Experience:

purchase of engineering/ industrial goods: 1 year (Required)
Application Deadline: 13/07/2025