Job Description

Job Title: Purchasing Assistant / Purchase Assistant

Job Summary:

The Purchasing Assistant will support the procurement / purchasing department in sourcing, ordering, and tracking the intake of materials, products, and services. This role is critical to ensuring timely deliveries, maintaining strong vendor relationships, and helping optimize costs.

Key Responsibilities:

Order Processing & Management

Create and issue purchase orders (POs) in the procurement system. Track and follow up on POs to ensure on-time delivery. Expedite orders when necessary and resolve delivery issues or delays.

Vendor / Supplier Management

Maintain relationships with suppliers and vendors. Conduct vendor research, identify new suppliers, and assess vendor performance. Negotiate prices, terms, and contracts under the guidance of senior purchasing staff.

Inventory Management

Monitor inventory levels and coordinate with warehouse / operations team. Assist in planning purchasing needs / forecasting demand. Compare actual deliveries with POs to identify discrepancies.

Documentation & Record Keeping

Maintain accurate and up-to-date purchasing records, supplier contracts, invoices, and files. Indeed+1 Prepare reports about purchasing activity, market conditions, and vendor performance. Indeed+1 Assist in preparing cost analyses and purchasing proposals. Indeed+1

Market Research & Cost Savings

Conduct market research on products, suppliers, and pricing trends. Indeed+1 Identify opportunities for cost reduction, better terms, or alternative sources.

Administrative Support

Perform clerical and administrative duties (data entry, filing, supplier onboarding). Supply Chain Canada Association Liaise internally with departments (finance, operations, accounting) to resolve procurement-related issues.

Quality Control & Compliance

Verify that products received meet the required specifications / quality. Mobile Loaves & Fishes Ensure purchasing activities comply with company procurement policies and relevant regulations.

Qualifications & Skills:

Education: High school diploma required; Bachelor's degree in Business Administration, Supply Chain, or related field preferred. Indeed Experience: 1-3 years of experience in purchasing, procurement, or supply chain support preferred. velvetjobs.com+1 Technical: Proficient in Microsoft Office (especially Excel). Experience with ERP / procurement software is a plus. Indeed Communication: Strong verbal and written communication skills; ability to interact with internal teams and external vendors. velvetjobs.com Analytical: Detail-oriented, good numerical skills, and ability to perform cost / market analysis
Job Type: Full-time