Job Description

About Us Firnas Shuman is a renewable energy consulting and technical services firm. We provide our services around the world with the focus on Africa, the Middle East and Asia. Each request that comes to us from clients is unique and the success of turning these requests into awarded projects depends on the quality of proposals that we submit. About the Position The process of proposal preparation requires significant, detailed work to be completed, from assigning a correct proposal number to a new request to keeping databases of partners, suppliers, references and various templates up to date. A significant amount of this work is common among various proposals (formats, templates, CVs, etc.). We are looking for someone to manage our proposal documents and to file proposals appropriately. Job Objective That we issue proposals correctly filed, correctly formatted, with proper and up-to-date documents and materials. Key Functions

• Create proposal numbers and ensure material is correctly filed under the proper number

• Register the qualified requests in the ERP system and further update their information throughout the project cycle

• Maintain proposal documents (CVs, references, etc.) and ensure they are continuously up to date

• Maintain an up-to-date database of project references, CVs and pre-qualification documents (e.g., procedures, samples of reports etc.)

• Assist Proposal Manager in collecting reference letters and feedback from clients

• Fill out various forms requested by the clients

• Assist in registering the company on client's procurement platforms and other platforms as requested

• Organize printing and submission of proposals that have to be submitted in hard copies

• Assist in proposals preparation by preparing non-technical documentation, searching for partners and experts, reviewing proposals for formatting and fulfilling other tasks as required

Basic Requirements We expect that a successful candidate will:

• have a bachelor's degree;

• be truly fluent in written English (virtually all of our proposals and the requests we receive are in English);

• be able to understand our business processes and the services we provide;

• be comfortable using programs like Microsoft Word and Excel, online platforms, ERP systems and the like.

In addition to the basic requirements, we expect that a successful candidate:

• is attentive to details and is meticulous in their work;

• has good comprehension skills - is able to read a document and understand (even if it's not always very clearly or directly stated) or imagine what the writer wants or intends;

• is able to follow several open subjects simultaneously and know what happens in each;

• enjoys organizing and structuring their environment;

• enjoys collecting information and is sensitive in dealing with it;

• is comfortable interacting with people and enjoys helping them;

• is comfortable producing work to a fixed schedule and under deadlines;

• is comfortable following written instructions and procedures.

Help us, and help yourself. These are some of the things we will use to identify good candidates.
Maybe they can help you identify if this is the job for you:

• Does it bother you when you receive a document with spelling errors, linguistic errors or poor formatting?

• Are you disappointed when something you have to submit doesn't go out on time?

• Do you often have to ask questions to get people to give you the clarity or detail you want?

• Does it bother you that some information you have is incorrect and do you feel the urge to fix it?

• Do you feel frustrated when some things are misplaced?

• Do you often question the information you receive and try to verify it before passing it to others?

• Do you enjoy finding missing information and interacting with various people for this purpose?

• When you submit an application, offer, or proposal, whether it's accepted or rejected, do you try to learn the reason?

If you answered yes to most of the questions, this position might be for you.
If you answered no to more than one or two questions, this position is probably not for you. Apply To apply for this position, please submit a well-written cover letter and curriculum vitae. Applications without a cover letter will not be considered. Final Note The best people in any position sometimes don't fit the description we expect. If you think you would do well in this position, please write to us and tell us why even if you don't fit the description we have imagined. Job Type: Full-time