Property Management and Facilities Management operations
by managing property documentation, coordinating cheque deposits, following up on tenant receivables, and supporting payment coordination for FM-related services. The role acts as a key link between Property Management, Facilities Management, Finance, tenants, and vendors to ensure smooth day-to-day operations.
Key Responsibilities
1. Cheque Handling & Deposits
Receive, record, track rental cheques and other payments.
Coordinate timely cheque deposits and follow up on deposit confirmations.
Maintain accurate cheque registers and supporting records.
Identify and escalate missing cheques, discrepancies, or deposit delays.
2. Receivables & Credit Control Support
Follow up with tenants on outstanding receivables and overdue payments.
Maintain and update receivables trackers and ageing reports.
Coordinate with Finance to reconcile tenant accounts and payment schedules.
Escalate persistent non-payments to the Property Management team.
4. Facilities Management - PR & PO Coordination
Raise Purchase Requisitions for FM-related services and works.
Coordinate with FM teams and vendors to ensure PRs are raised.
Track PR and PO status until approval and issuance.
5. Vendor Invoices & Payment Follow-Up
Collect, verify, and submit vendor invoices along with supporting documents.
Coordinate with Finance to ensure timely processing and release of vendor payments.
Follow up with vendors and finance on payment status and confirmations.
Maintain invoice and payment trackers for FM services.
6. System & Administrative Support
Monitor the workorders from the CAFM system and make sure that the work orders are completed.
Carry out general administrative duties, including preparation of reports and other tasks as assigned by management.
Required Skills & Competencies:
Strong organizational and documentation management skills.
High attention to detail and accuracy.
Working knowledge of receivables, cheque handling
Ability to coordinate effectively with multiple stakeholders
Strong experience on Yardi Voyager System for Property & Facility Management Module.
Required Qualifications & Experience
Bachelor's degree in Business administration, Accounting, Finance or a related field.
Minimum 1+years' experience in property administration, credit control, or FM coordination.
Strong knowledge and experience in Yardi Voyager System.
Experience in handling cheques, receivables, and vendor payments preferred.
Candidates holding UAE Driving License will be more preferable.
Job Type: Full-time
Pay: Up to AED6,000.00 per month
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